JOB DESCRIPTION
Position: Location Coordinator – Film Commission/Creative Industries
FLSA: Exempt
Department: Marketing and Communications
Direct Report: Director – Film Commission/Creative Industries
ABOUT VisitDallas
VisitDallas is an independent, not-for-profit organization comprised of professionals serving as the sales and marketing arm for Dallas. Our mission is to promote Dallas as the ideal business and leisure destination to the regional, national, and international marketplace, and to favorably impact the Dallas economy through conventions and tourism.
Our efforts have significantly increased awareness of Dallas locally, nationally, and internationally, and have resulted in Dallas being recognized as one of the top convention destinations in the nation and the number one visitor destination in the state of Texas.
SCOPE
The Location Coordinator is responsible for serving as a representative to the worldwide creative media industries (hereafter referred to simply as “industry” which includes: film, television, still photography, commercials, industrials, documentaries, multi-camera/broadcast, animation, interactive, music/sound, post production and related industry sectors), as a primary point of contact with assigned clients.
The Location Coordinator will be responsible for the ongoing development and upkeep of the location photo library and contact database as well as managing project timelines and tracking.
Assist Film Commission/Creative Industries Director with related sales and marketing initiatives.
DESCRIPTION OF DUTIES/ESSENTIAL FNCTIONS: (individual duties, assignments, and responsibilities required of the position)
Work with City permitting staff and relevant clients, vendors and partners to assist in permitting processes and meet or exceed client expectations as well as division goals and objectives.
Responsible for oversight of the location photo library and contact database.
Scout and photograph locations in an ongoing effort to grow, update and maintain the location photo library and contact databases using Reel- Scout or any future software/resources the department adopts.
Digitally stitch photographic panoramas.
Read scripts to determine locations and other assets available locally and provide appropriate information to clients.
Responsible for updating and maintaining location photos on the website to keep online information updated and relevant.
Responsible for the fulfillment of information and resource requests and creation of customized information packages for clients including location photos, maps, and any other pertinent information as required by potential projects based on their requests, location breakdowns, scripts and specific needs.
Host and/or assist Director in hosting location site tours with clients.
Assist Director in marketing Dallas as a production destination at film industry trade shows, film festivals, and other professional events.
Assist in tracking of local production activities and reporting of economic impact from the industry and efforts of the division.
Assist in response to general information requests from the industry and public.
Assist in obtaining crew and vendor lists from clients.
Perform other tasks as assigned.
SUPERVISORY RESPONSIBILITIES: (personnel supervision, budgets, performance, etc.)
Not Applicable
EDUCATION AND/OR EXPERIENCE: (special training, certifications, college degree, etc.)
Bachelor’s Degree in radio/television/film or mass communications/media related programs preferred.
Extensive knowledge of Dallas and history of film production in Dallas, the region and its resources, geography, demographics and laws that may affect the industry
5 years film industry experience can be substituted for degree
Knowledge of film/television production and the production process preferred
Experience working in film/television production as a Location Manager and/or Location Scout preferred
Experience in digital photography and related computer capabilities
Video/Audio recording and editing skills preferred
Association of Film Commissions International Film Commission Fundamentals and Film Commission Professional completed classes preferred or completed within (6-12) months of hire; completed certification within (18) months of hire
Established industry contacts
KNOWLEDGE, SKILLS AND ABILITIES (technical, communication, interpersonal, etc.)
High level of interpersonal skills, with the ability to interact with all types of people
Thorough knowledge of film production and creative processes
Must be proficient in Microsoft Office, Adobe Design, Photoshop, Reel-Scout, and WordPress
Proven team leader with a high level of energy and motivation
Coaching and counseling skills
Outstanding oral, written and listening communication skills
Ability to motivate team to produce quality work in tight time frames
Ability to draft presentation materials
Understanding, yet persuasive and decisive when dealing with others both inside and outside the organization including presentations (Industry, Government, Education and other organizations in public forums)
WORK ENVIRONMENT: (overtime, travel, physical demands, and conditions)
Position functions in an office environment as well as outdoors and other locations relevant to meetings, events, conferences and scouting locations
Times when scouting a location, attending events or working with industry representatives requires additional activity and longer working hours
Must be willing to travel and work long or irregular hours
The above information in this job description has been designed to indicate the general nature and level of work performance by employees within this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employee assign to this job.
Position closes Friday, February 21, 2020.