Job Description

Company Information Vive Real Estate is a well-established management company based in Emeryville and provides management services to The Bay Area and homeowner associations as well as apartment / commercial building owners. We've focused on creating great work in a positive environment where our team is given the opportunity to grow professionally. Job Description Vive Real Estate is seeking an Accounts Payable/Receivable Clerk ("AR/AP Clerk"). Reporting to the Senior Vice President, the AR/AP Clerk will play a critical role in monthly transactional processing and governance as the company undergoes rapid growth. The AR/AP Clerk provides support to and is a critical part of the organization's accounting department. The AR/AP Clerk works with management and clients on a daily basis. Duties include the daily processing of accounts payable, accounts receivable transactions, and collections, which must be performed accurately and efficiently. The AR/AP Clerk must be proficient and knowledgeable in all areas of accounts payable and receivable governance and controls. The AR/AP Clerk must maintain an above-average level of accuracy, be organized, possess problem-solving skills, work well within fellow employees and vendors/customer, and have strong computer skills working with accounting software and Excel. Essential Duties and Responsibilities: Accounts Payable (approx. 45% of time) Processes vendor invoices, insuring proper approvals and coding are obtained and inputs into accounting system on a daily basis Assists department managers with any accounts payable questions and vendor issues, as needed Completes payment check/ACH runs on schedule, and ad-hoc runs as directed by Management Maintains vendor records, including obtaining W-9s from new vendors and updating records with tax status and tax ID Prepares and remits annual 1099's Accounts Receivable (approx. 45% of time) Prepares and processes daily cash applications by applying receipts to matching invoices and addressing discrepancies as needed Inputs all receipts into accounting system on a daily basis Monitors outstanding accounts receivables and follows up on past due accounts Other Duties as assigned (approx. 10% of time) Performs all functions of the monthly close of the AR/AP modules in a timely manner Assists with external audits, including responding to inquiries Help establish and maintain financial policies and procedures Maintain electronic and physical filing systems, make recommendations to foster organization and efficient work flow Perform special projects, as needed Skills & Requirements Experience & Knowledge: Must have an associate degree or above in accounting Experience in high volume AR/AP environment Proficient in MS Excel and Jenark preferred Well organized, a self-starter, and able to multi-task Superior attention to detail working with large volumes of data Proven ability to communicate effectively, both verbally and in writing with all levels in the organization Ability to effectively present information and respond in a courteous and professional manner to questions from managers and outside customers and vendors 3 years minimum full charge accounting management and production experience, preferably in Homeowner Association Management environment Work Experience with Yardi and Jenark accounting software a plus Bilingual in English and Chinese (Mandarin) is a plus but not required Thorough knowledge of all accounting department functions including accrual accounting, A/R, A/P, bank reconciliation and collections Thorough working knowledge of Microsoft Office Suite and especially Excel. Strong organizational and administrative ability under pressure Ability to get along well with people particularly in situations without direct control Understanding of employee benefit programs High ethical standards and trustworthiness Strong work ethic and willingness to work long hours when the job requires Self-starter with good judgment and ability to work unsupervised Excellent communication skills on the phone, in writing, and in person Benefits: We offer a pre-tax Section 125 benefits program including medical, dental, and vision insurance for full-time employees, as well as a 401k plan, paid holiday days, and PTO. Please forward your resume and cover letter with salary history Job Type: Full-time Salary: Hourly -19-22 per hour Application Questions You have requested that Indeed ask candidates the following questions: How many years of Accounts Payable experience do you have? How many years of Accounts Receivable experience do you have? How many years of General Ledger experience do you have? How many years of HOA/Property Management experience do you have? Have you completed the following level of education: High school or equivalent? Are you in San Francisco Bay Area, CA? Do you speak English? Job Type: Full-time Qualification Questions You have requested that Indeed ask candidates the following questions: How many years of AP experience do you have? How many years of AR experience do you have? How many years of GL experience do you have? How many years of HOA/Property Management Office experience do you have? Are you in San Francisco Bay Area, CA? Do you speak Chinese? Are you authorized to work in the following country: United States? Are you willing to undergo a background check, in accordance with local law/regulations?