Job Description

We are looking to hire an Executive Assistant Office Manager to join our team!  You will be responsible for overseeing the administrative activities and day to day practice needs for Vold Vision, a leading Eye Care provider and surgery center in Fayetteville, AR.

RESPONSIBILITIES:

• Provide administrative assistance to Vold Vision's leadership team
• Manage calendars, appointments and travel arrangements for leadership team
• Plan, schedule and manage office/practice related internal leadership meetings (weekly) and "all associate" meetings (monthly)
• Manage incoming and outgoing communications for practice
• Manage medical practice records and information
• Plan and maintain work facilities - act as primary contact for building and overall practice related vendors and contracted services (IT services, external accounting services, building maintenance, grounds keeping, etc.)
• Act as point person for Eye Care Industry contacts, and oversee/coordinate planning and scheduling for on and offsite events, including travel arrangements
• Encourage and improve internal communication processes across Clinic, Surgery Center, Marketing, Finance and Optical and Eye Care Providers / Staff.
• Assist in implementation of standard operating procedures as defined by company handbook as needed
• Perform other office tasks as needed (replenish office supplies, distribute mail, preview emails, oversee custodial duties, etc.)

​QUALIFICATIONS:

• Minimum of 5-7 years of experience as an Executive Assistant Office Manager
• College Degree preferred
• Previous experience in administrative services in Medical Field or other related environments preferred
• Very strong organizational skills
• Ability to prioritize and multi-task in a fast-paced environment
• Very strong communication skills, both verbal and written
• Demonstrated experience with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, MS Teams)
• Deadline and detail-oriented
• Strong leadership qualities

Company Description

Vold Vision is a leading Eye Care Provider and Surgery Center in Northwest, AR. With offices in Fayetteville and Bentonville, our mission is provide the highest quality of care, and to consistently deliver the best visual results to improve the quality of life our patients. Our highly experienced staff provides comprehensive eye care services to patients of all ages and have a wide selection of the latest glasses and contacts in our boutique optical center. We perform commonly known eye surgery procedures for Cataracts, Glaucoma, Cornea and other associated eye care needs. We offer the most advanced surgical technologies for refractive cataract surgery including Clear Lens Exchange, Premium Lens Upgrades and Implantable contact lenses. We perform the most innovative laser vision corrections procedures available today including LASIK, LASEK and SMILE. We are proud to be the Official Eye Care Provider for Arkansas Razorback Athletics and are committed to serving the needs patients in our local, regional and national communities. Visit our website at www.voldvision.com today to learn more about our practice, meet our team, and hear from our patients!