Job Description
Major Architectural Sign Manufacturer is looking for a take-charge professional to handle monthly billing, light purchasing, project coordination, and other administrative responsibilities.
Essential Job Duties:
1) Work with accounting team to complete construction accounting cycle for each project including special projects
Generate pre-billing reports and will work closely with Project Managers through the review process to ensure accurate monthly billing
Prepares construction invoices using AIA documents or customer provided software
Interaction with general contractors and provides necessary billing documents and resolutions on billing discrepancies
Work with Project Manager to research disputed account balances and solve problems to achieve satisfactory and timely resolution.
Create/submit and track customer change orders with information provided by the project managers and project engineers to ensure they are billed
Coordination with Sales Staff to acquire all necessary project setup documents and to ensure accurate project setup
Process and apply payments and collections on past due items
Provide conditional and unconditional notices to general contractors and owners
Perform day-to-day financial transactions; including verifying, classifying, computing, posting, and recording
Data entry and process other billings as needed
Prepare preliminary notices and lien releases
Investigate and resolve customer inquiries
Request surety bond and certificate of insurance per project
Maintain billing inventory activity and change order logs
Create and update billing binders
Performs other administrative duties as needed including switchboard duties
2) Works with Production Manager to complete the purchasing portion:
Get quotations and perform product research to find the best deal for items and services
Negotiate pricing and terms of agreement when needed
Prepare quotation summaries
Obtain approvals and dispatch them to vendor
Entering/Receiving purchase orders
Job Skills and Qualifications
1+ years of Accounts Receivable experience within the construction industry or similar industry
Comprehension of construction related contracts, AIA billings, and lien releases
Excellent written and verbal communication skills
High level of organization and attention to detail
Intermediate knowledge of Excel & Word
Knowledge of surety bonding is a plus
Knowledge of Textura (construction invoicing and payment) software is a plus
Must be an analytical thinker and able to work in a team environment
Ability to multi-task in a fast-pace environment and meet multiple deadlines in a time manner.
We offer a competitive wage and benefit package including 401K, medical, dental, vision, paid holidays and vacation/sick leave.
Company Description
We are a California corporation engaged in the manufacture and installation of project level architectural graphic programs and our proprietary product line of signage systems and processes.
We are a California corporation engaged in the manufacture and installation of project level architectural graphic programs and our proprietary product line of signage systems and processes.