Job Description

Job Description

Job Title: Property Manager and Accounts Receivable Clerk
Department: Accounting
Reports To: Controller

Compensation : Hourly, $14-22 per hour depending on experience

Job Summary

• Compiles and maintains the company’s accounts receivable records and performs general office administration tasks.
• Manages ~50 rental properties through marketing, showing, evicting, documenting, collecting rent, and resolving maintenance issues and concerns.

General Accountabilities

• Collecting rent and other property fees from tenants and individual owners
• Paying property expenses, including taxes, mortgages, payroll, insurance premiums and maintenance costs
• Reporting the property’s financial status, occupancy and expiring leases to property owners
• Meeting potential tenants, showing them the property and assessing their applications in accordance with anti-discrimination laws
• Advertising vacant properties and hiring a leasing agent to find tenants as needed
• Inspecting properties and arranging for repairs and new materials as required
• Arranging contracts for maintenance, trash removal, landscaping, security and other ongoing services and managing disputes with these service providers where appropriate
• Investigating and resolving property complaints and rental violations
• Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Answers customer inquiries
• Prepares accounts payable and receivable checks
• Compiles receivable reports
• Maintains all receivable files
• Prepares analysis of accounts
• Assists in monthly and yearly closings
• Prepares daily cash and credit card deposits
• Enters finalized cash receipts and updates accounts receivable ledger
• Obtains and mails invoice copies for customers, as requested
• Files check stubs and bank receipts.
• Researches and processes charge backs, returns, and bad checks.
• Calls and/or mails correspondence to customers as necessary in order to update accounts.
• Assist with payroll, timekeeping calculations, filing, answering phones and other clerical duties.
• Assists with accounting and other support special projects, as necessary.
• Assists with any office related tasks including accounting, production and human resources
• Receives visitors.
• Answers telephones and provides information or refers calls
• Takes and conveys messages
• Maintains calendars
• Runs various errands for the company
• Operates and assists others in operating variety of office machines, such as: computer, printer, calculator, dater, photocopier, fax machine, telephone, switchboard, postage meter, scales, etc.
• Performs minor maintenance, e.g., replaces ribbons and toner, and troubleshoots minor problems
• Performs other related duties as assigned or requested
• The company reserves the right to add or change duties at any time.

Job Qualifications

• Minimum Education: High School Diploma or equivalent

• Minimum Experience: 1 year.

• Preferred Experience: 2-5 years, or equivalent combination of education and experience. Relevant QuickBooks knowledge.

Competencies

• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives.

• Problem Solving - Identifies and resolves problems time efficiently; Gathers and analyzes information; Develops solutions; Works well in group problem solving situations; Uses reason.

• Customer Service - Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance.

• Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Conserves company resources.

• Oral Communication - Speaks clearly and persuasively; Listens and gets clarification when necessary; Responds informatively to questions.

• Written Communication - Writes clearly and concisely; Edits work; Varies writing style to meet specific needs; Presents numerical data effectively; Able to read and interpret written information.

Skills: Language

• Required: Must be fluent in English - writing, reading, and speaking. Fluent in Spanish.

Physical Demands

• Occasionally required to sit.

• Occasionally required to walk.

• Occasionally required to use hands to finger, handle, or feel.

• Occasionally required to reach with hands and arms.

• Occasionally required to talk or hear.

• Occasionally required to bend, lift or climb

• Occasionally required to lift light weights (less than 25 pounds)

• Finger dexterity required.

• Hand coordination required.

• Specific vision abilities required for this job include: close vision, distance vision, ability to adjust or focus

Work Environment

• Climate controlled room with personal computer and desk.

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