Job Description

At Vuori, we're looking for an Executive Assistant who will be a thought-partner to our Chief Legal Officer (CLO) and Chief People Officer (CPO). This person will provide executive support for our CLO and CPO by managing day to day coordination of schedules, meetings, and visits from external partners. A successful candidate will have an enthusiastic and entrepreneurial work ethic and invest deeply in relationships. We're looking for someone who's passionate about Vuori’s mission.

Responsibilities include but are not limited to:

• Serve as a conduit between the CLO, CPO, as well as the Legal and People & Culture teams, and company stakeholders by managing relationships and communication.
• Proactively maintain calendars and daily schedules for the CLO and CPO, fielding and prioritizing requests that require attention to strategically leverage the CLO and CPO’s time.
• Handle communications for the CLO and CPO and connect with both internal and external parties with a high level of integrity and tact.
• Provide full administrative support including and not limited to schedule management, travel arrangements, expense/invoice management, communication support, legal and people document execution and administration, department operations and all logistics related to internal and external event/meeting planning for the Legal and People & Culture teams.
• Develop presentations, templates, graphics, and spreadsheets at the highest level; proofread, and edit presentations as needed.
• Manage logistics around Technology and setup of videos for team meetings and partner with Technology and the EA team on larger company meetings
• Handle regular activities without prompting and advise in advance of issues or delays.
• Build strong relationships at all levels of the organization and manage a variety of special projects when asked.
• Support the efforts to establish and evolve the Legal and People & Culture functions as Vuori grows and scales

Qualifications

• A Bachelor’s degree from an accredited university and a minimum of 10 years Executive Assistant, Legal Secretary or Legal Administrator/Assistant experience, or an equivalent combination of experience and training that provides the required knowledge, skills and abilities.
• Experience or education focused on Legal or People & Culture, a plus
• Act, at all times, with the highest level of character and personal integrity, including demonstrating decorum and professionalism with respect to various confidential matters in the department.
• Excellent listening and communication skills, both written and verbal.
• Strong attention to detail and follow-up, ensuring nothing slips through the cracks.
• High emotional intelligence and relationship-building skills at all levels of the organization.
• Demonstrated ability to take initiative, anticipate needs and exercise independent/sound judgment.
• Exceptional knowledge of Microsoft Office Suite, Google Suite, Slack, Google Meet, and other modern tools.
• Advanced PowerPoint skills and be able to independently create high-quality presentations that include charts, graphs, other visuals, etc.
• Ability to use and manage multiple legal document databases and document management systems, such as SharePoint, OneDrive, etc.
• Familiarity with legal process, procedures, terminology and documentation.
• Growth mindset, intellectual curiosity and enthusiasm for learning new tools and problem-solving.
• Excited by moving fast, investing deeply in relationships, and working through ambiguity within a dynamic startup environment.
• Solutions-oriented, team player with a positive attitude, self-confidence and enthusiasm
• Independent, self-motivated, professional and proactive with a strong work ethic and sense of pride and accountability in work
• Adaptability and flexibility (including with respect to working additional hours as needed).

Additional Information

Pay Range: From $102,000-$120,000/yr

Benefits:

• Health Insurance
• Paid Time Off
• Employee Discount
• 401(k)

All your information will be kept confidential according to EEO guidelines.