ABOUT WEPOWER

WEPOWER is building a team full of dreamers and doers. We partner with Black and Latinx communities to build power to re-design education, health, economic, and justice systems to be just and equitable for all. We engage the community and amplify their voices to inform critical decisions that impact their lives. We train community members to design new policies, organize, and lead change. We provide early stage companies with access to coaching, capital, connections, and community as they create jobs in the communities with whom we partner. We envision a future where we all have power to lead, so every community prospers. We are building a powerful movement led by everyday people. Join us!  Let's build something new and beautiful together.

ABOUT THE OPPORTUNITY _ NOTE ABOUT COVID-19: Until the COVID-19 pandemic has slowed, this will be a remote position and some of the responsibilities may shift to include setting up virtual processes and systems to support program operations._

Reporting to the Operations & Team Development Lead (OTDL), the Program Operations Associate (POA) is a part time employee (up to 20 hours per week). The POA will manage coordination and operations of WEPOWER programming. WEPOWER especially seeks a POA who will live out our values and beliefs while working thoroughly, quickly, and assertively to drive operational success and seamless program experiences among community members and program directors and facilitators.

WE WILL CELEBRATE SUCCESSFUL...

1. Preparation and organization of supplies, materials, and run of shows for all WEPOWER programming. 
2. Venue, setup, management, and clean up for all WEPOWER programming. 
3. 80% of community members with whom WEPOWER partners communicating positive experience with operations, communication, venue, catering, and childcare when attending WEPOWER programming.

YOU WILL…

PREPARE AND ORGANIZE SUPPLIES, MATERIALS, AND RUN OF SHOWS FOR ALL WEPOWER PROGRAMS (50%)

Run of Show

• Meet with program team and OTDL at least a month in advance of programming to develop a run of show (for events where we expect over 50 attendees) and to confirm agenda, supplies, materials (print and digital), setup and venue layout needs
• Work with OTDL to manage operations and administrative aspects of run of show and preparation leading up to WEPOWER programming
• Communicate weekly with updates, questions, reminders, and requests from program team and OTDL
• Work with the OTDL and program team to assess accessibility needs of confirmed attendees and make proper accommodations for day of WEPOWER programming

Supplies and materials

• Work with OTDL to purchase and organize supplies for programming and childcare 
• Work with OTDL and program team to print, collate, and organize materials for programming (i.e. agendas, worksheets, reports, slide decks and videos, folders)
• Organize materials into the appropriate WEPOWER program folders for reference the day of and future reference

VENUE, SETUP, MANAGEMENT, AND CLEAN UP FOR ALL WEPOWER PROGRAMMING (50%)

• Arrive at the venue with ample time before the programming starts to set up the space, test technology, and prepare to greet community members, program team, childcare providers, caterers, etc. 
• Manage operations throughout the day of the event including checking in on childcare providers, transitioning from breakfast to lunch, ensuring community members have transportation to and from the program, managing the registration table and signing people in for the day
• Manage volunteers, interns, and practicum students who are present to support the operations of WEPOWER programming
• Work with the OTDL to ensure community members, facilitators, childcare providers, and caterers are tracked for payment and stipends
• Lead efforts with the support of OTDL, program team, and facilitators to clean up, organize, and breakdown things after the completion of WEPOWER programming
• Manage data entry following WEPOWER programming including attendee list, notes taken, surveys completed, etc. 
• Support OTDL, Vice President of Movement Building, and program teams with the dissemination of reminders, calendar invites, and follow-ups after programming, relying on the program teams to lead this effort

_YOU ARE... _

1. Thorough. You ensure that one's own and others' work and information are complete and accurate; carefully preparing for meetings and presentations; following up with others to ensure that agreements and commitments have been fulfilled. You set up procedures to ensure high quality of work. You monitor the quality of work and verify information. You check the accuracy of own and others' work. You develop and use systems to organize and keep track of information or work progress. You carefully prepare for meetings and presentations. You carefully review and check the accuracy of information in work reports (e.g., production, sales, financial performance) that you create or provided by other management, management information systems, or other individuals and groups. (Source) 
2. A Champion of Racial & Cultural Identity Development. You are self-aware including consciousness of your social identities, cultures, biases, and perspectives. You are aware of your internalized superiority and/or internalized inferiorly.  You also have knowledge and appreciation of the social identities, cultures, and worldviews of other people. You consider the larger socio-political and historical context of which we are part. You have a grasp of different forms of privilege and oppression and how they affect people's experiences, opportunities, and access to social power. You have the ability to adapt to and work collaboratively with diverse people in a range of situations. You understand that people's social identities affect their interpersonal, communication and work styles, as well as their views of conflict, notions of leadership and sense of time (among many other things). You are also able to identify and address inequities and choose appropriate interventions to create environments, policies, and practices to ensure diversity, equity, justice, and fairness. (Source)
3. Results Oriented. You have the ability to take direct action in order to attain or exceed objectives. You set high standards and define challenging yet feasible objectives. You evaluate regularly what the situation is regarding your objectives. You take directive action when objectives are in danger of not being attained. You look for alternatives when certain actions have not led to a desired result. You look actively for the best way to achieve goals, and consider your options carefully. You mobilize means and people, even when others need to be persuaded of its necessity. You redirect processes regularly, focusing on objectives. You do not give in, and you look actively for alternative possibilities when confronted with adversity.

YOUR EDUCATION & EXPERIENCES INCLUDE...

• Comprehensive project management
• Working in a fast paced startup environment
• Managing and using technology and software to support organizational success

WORK ENVIRONMENT 

Fun. Fast. Focused. Values-driven. Community-centered. Collaborative. Innovative. Lots of brainstorming and imagining what's possible and then chasing each possibility until it is reality!

WEPOWER is a startup with ambitious goals and impact plans that will demand extreme commitment and agility, AND we value each team member's personal life circumstances and priorities. Work schedules will be flexible and respectful of those circumstances and priorities. We will work together to ensure the organization prioritizes the health, social-emotional wellbeing, and morale of each team member! Some evening and weekend work will be expected. 

There will be 24-hour access to a co-working space with printing, conference rooms, phone booths, snacks, drinks, and the opportunity to be in community with other innovators, entrepreneurs, and entrepreneur support organizations. 

COMPENSATION

This is an hourly position up to $20 per hour. 

EQUAL OPPORTUNITY 

At WEPOWER, we don't just accept differences — we celebrate it, we support it, and we thrive on it for the benefit of our team, our programs, and our community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, veteran status, political affiliation or belief, or genetic information.

This position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.