Job Description

OFFICE ADMINISTRATOR

We are a small CPA Firm located in the Lower Queen Anne neighborhood of Seattle searching for an experienced, motivated, and detail-oriented Office Administrator. Responsible for greeting clients and guests; supporting team of tax preparers; assembling tax returns; sorting mail; maintaining kitchen and office supplies. Assists with accounts payable and receivable, including daily check deposit, and monthly client billing statements. __

This is a full-time position.

We offer competitive hourly pay of $25 - $30/hour DOE, a 401(k) with generous employer contributions, fully paid health insurance with employer match to health savings account, and Orca transit or parking pass.

ESSENTIAL JOB FUNCTIONS

• Follows policies, procedures and completes administrative tasks as directed and on time.
• Assist with tax return assembly and electronic filing.
• Provides support to Executive Staff as needed.
• Assists with special projects as needed.
• Prepares and mails monthly billing statements.
• Organize receipts for monthly credit card reconciliation.
• Preforms other clerical duties as needed, such as filing, photocopying and running local errands.
• Welcomes clients and guests in a professional and friendly manner.
• Receives, sorts, and routes all incoming and outgoing mail.
• Maintains reception area, staff kitchen and supply cabinet.
• Monitors, orders, receives, and organizes office supplies.
• Handles all accounts receivable and daily checking deposit.
• Maintains copy machine and assists users with any issues.
• Submits work orders to building property manager.
• Always maintains strict confidentiality.

EDUCATION, TRAINING, AND EXPERIENCE:

• A high school diploma or equivalent is required.
• Bachelor’s or Associate's Degree preferred.
• Experience at CPA firm preferred.
• 4+ years of relevant administrative office experience preferred.
• Must be comfortable working in a fast-paced environment and available on Saturdays during tax season (Feb 1 – Apr 15).
• Proficient in Microsoft Office
• QuickBooks experience preferred
• Self-directed; ability to work with minimal supervision and excellent communication skills.

Company Description

WGN, PS is a growing CPA firm located in the Queen Anne neighborhood of Seattle that specializes in tax compliance and planning for individuals and businesses. We serve clients in a variety of industries including fishing, real estate, and professional services.