Job Description

LOOKING FOR THE FOLLOWING SKILLS IN AN ADMINISTRATIVE ASSISTANT FOR PROPERTY MANAGEMENT POSITION

• Excellent communication, research, problem-solving, and time management skills.
• Ability to Multitask.
• High level of accuracy, efficiency, and accountability.
• Ability to build relationships with clients.
• Strong organizational and time management skills
•  Keen attention to detail
• Ability to stay organized and prioritize work schedule.
• Ability to make independent decisions on a daily basis, addressing the best way to handle specific tasks.
•  Comfortable with computers, QuickBooks, spreadsheet software.
•  Ability to communicate with sub-contractors and vendors.

POSITION INCLUDES HANDLING THE FOLLOWING DUTIES:

·       Overseeing building maintenance and repair/ job work orders

·       Formulate tenant leases/ review / lease expiration.

·       Assist in Attorney lease review and updates.

·       Implementing and overseeing property / tenant / subcontractor insurance and certificates of insurance

·       Handling tenant inquires.

·       Preparing property insurance bids and renewals/ interaction with insurance brokers

·       Reviewing Health insurance quotes and bids

·       Radio tower leases review/ supervision

·       Building equipment and warranties

·       Subcontractor’s bids / review/ price comparison

·       Building violations

·       Marketing

·       Utility repairs and upgrades

·       Alarms and security

·       Building improvements/ tenant fit out.

·       Computer software / hardware upgrades and maintenance with IT department

·       Monitor property information / operating expenses.

·       Create bids for special building projects such as new roofs, HVAC installation etc.

Company Description

WTA real estate management is as a family-owned company that manages a number of commercial and industrial buildings in Philadelphia and New Jersey.