Wagstaff Media & Marketing is an integrated public relations and marketing agency devoted to the culinary, travel and wine and spirits industries. We offer a comprehensive suite of communications, digital marketing, and branding services for our restaurant, hotel/resort, travel destination, wine and spirits, and hospitality lifestyle clients.
Wagstaff is committed to creating and maintaining a diverse, equitable, inclusive, and welcoming team. We operate on the belief that we are stronger together. At Wagstaff, you will be a part of an intrepid, transparent, genuine, and sharing culture where we strive to make things better for our team members, clients, and communities.
We are looking for a dynamic Administrative Coordinator to join our team of versatile storytellers and marketers who are professionally dedicated to their passions for food, wine, and travel.
Responsibilities:
- Prepare the office for re-opening including organizing, overseeing clean-up, re-engaging with vendors, and ensuring employees have the supplies they need
- Ensure Covid—19 related protocols are adhered to
- Assist with IT support for basic technical issues, submitting tickets to IT vendor when needed
- Manage vendor relationships and contracts including security system, building, and cleaning service, phone, Internet, local IT, copier, water service, etc. and coordinate and oversee onsite vendor work
- Serve as emergency contact for alarm company
- Review and forward vendor invoices to finance for payment
- Maintain mailing, office supplies, processes, tools, and shipping needs and ensure all office related responsibilities are attended to
- Assist HR and IT with preparing for new hires, and exits
- Manage commuter passes, if applicable
- Assist employees with special projects upon request
- Assist with admin responsibilities for employees around the country
Requirements:
- Adaptable, solution-oriented, and resourceful when tackling challenges and obstacles
- Exceptional organizational skills
- Must be able to manage time and deadlines on a daily and weekly basis
- Knowledgeable in Microsoft Office Suite, Dropbox, Zoom, Namely and other platforms to communicate, report results, create tools and templates for work
- Experience in IT support
- Willing to learn, utilize and support new applications such as project management and time tracker tools
- Must be able to communicate in a clear and professional manner via e-mail, writing, etc.
Wagstaff offers a nurturing work environment where creativity and professionalism are abundant, dynamic, and independent thinkers thrive, and intrepid work inspires. Additionally, Wagstaff offers a variety of perks and benefits which include sick time off and a 401k plan and match to part-time employees. For more information on Wagstaff please visit https://wagstaffmktg.com/