Job Description
The Warehouse Purchasing Coordinator supports the procurement function by assisting with day-to-day purchasing activities, supplier coordination, and inventory tracking. This role works closely with the Vice President of Bindery Services and cross-functional teams to ensure materials and supplies are ordered accurately, delivered on time, and aligned with production needs. This position is ideal for someone early in their supply chain or procurement career who is looking to grow into a more strategic role over time.
Responsibilities & Duties
Purchasing Support
- Assist with the preparation and processing of purchase orders for materials, supplies, and equipment.
- Support purchasing activities to ensure timely delivery and availability of materials.
- Help track pricing, lead times, and order status, escalating issues as needed.
Supplier Coordination
- Communicate with suppliers regarding order confirmations, delivery schedules, and basic inquiries.
- Maintain accurate supplier information and documentation.
- Support supplier evaluations by collecting performance data related to quality, delivery, and service.
Inventory & Data Management
- Assist with inventory tracking and reconciliation to support optimal stock levels.
- Help identify potential shortages or excess inventory and report findings to leadership.
- Support data entry and maintenance within purchasing or ERP/MRP systems.
Reporting & Documentation
- Maintain organized purchasing records, contracts, and order documentation.
- Assist with basic reporting related to purchasing activity, spend, and inventory levels.
Cross-Functional Collaboration
- Work closely with production, warehouse, and finance teams to support purchasing needs.
- Provide administrative and project support for procurement-related initiatives as assigned.