Job Description

A Billing Coordinator (BC) is an individual that will need to utilize the skill points of detail orientation, organization, self-motivation, accounting background abilities, people skills, and persistence in managing the vendor financial oversight and occasional billing discrepancies to a point of resolution. 

Accomplishment in majority is achieved utilizing tools provided such as contracts and agreements, Waste Savings Summaries (WSS), PDF support portfolios, BCA (Billing Corrective Action) Database, and market index tracking files.

Primary Duties:

• Ensure receipt of all vendor invoices/checks and purchase summaries or settlement statements for all assigned accounts
• Compare details of vendor invoices/checks and purchase summaries or settlement statements to WSS and contracts
• Arrange in order all monthly support in pdf portfolio
• Police WSS and Revelation Waste Partners (RWP) Invoice/Consolidated Invoice each month for any errors that may be present due to any changes made from prior month to current month
• Carefully double check your work before sending to client every month
• Police accounts for any suspicious activity that occurs/ i.e. extreme increase/decrease in trash or recycle, or continual contamination of materials.  In such cases notify PM
• Reconcile discrepancies with vendors:
  • Obtain appropriate BCA/documentation to address errors including, price increases that violate the contract, account # changes made by vendor, service interruption notices, or any other changes not requested by RWP on behalf of the client (Utilizing BCA Database as appropriate)
  • Confirm reconciliation; must make calls to vendor sales representative to notify of pending credits that are due, effective communication being instrumental.
  • Complete address corrections when identified needed.
  • Confirm and obtain documentation for increased/additional fees in a franchised market.
• Work with Service Coordinator (SC) (commonly through WRPull listing) in relation with use of IssueTrak software to monitor and update changes requested by WR clients or service related issues.
• Distribute, where irreconcilable by BC, issues to appropriate Project Manager (PM) or SC
• Distribute RWP invoices and appropriate back up to clients and Office Coordinator
• Maintain awareness of work being conducted on your behalf and it’s progression for your timely use.
• Inform PM of any occurrences of discussion that leads you to believe their attention may be warranted with discussion to the client or their vendors.
• Assist clients with questions/concerns regarding their invoicing, deferring to the PM as necessary.
• Compile monthly market index files and data for use by BC process
• Fill out month end reports MBPR checklist when finished with billing.

We are a small company and at times work load within the company may require assistance outside your primary duties.  Following is a hierarchy of where your assistance should be directed to be applied.

Secondary Duties

1. Assist other BCs with their BC primary duties with goal of work load distribution balance between the BCs.
2. Assist others in the Bill Coordinating arena such as ABC and OC with their billing related primary duties.
3. Assist others involved in the “Maintenance Phase” of Waste Revelation operations such as SC and PM.
4. Assist with others within the company on all general duties for a successful team approach.

WASTE REVELATION, LLC RESERVES THE RIGHT TO UPDATE AND/OR CHANGE THIS JOB DESCRIPTION AND DUTIES LISTED AT ITS DISCRETION

Company Description

At Revelation Waste Partners, we've been using our waste consulting expertise to help businesses throughout the U.S. manage and improve their various waste services for over 20 years. Our mission is to maximize cost savings, reduce landfilled waste, and improve overall efficiency by finding the most sustainable solutions for any waste-stream. When you visit our vibrant office building in the heart of downtown Valparaiso, you will find our small team of around 10 hard at work constructing strategic solutions for our clients. Our team is passionate about growth, innovation, and collaboration. We are constantly striving to improve and better ourselves so that we can better support our clients. If you have growth mindset and you thrive under pressure, you are probably a great fit for our team!