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Administrative Assistant

Waterworks Aquatics

Administrative Assistant

San Jose, CA
  • Responsibilities

    Make a difference today!

    We’re hiring PART-TIME/FULL-TIME Administrative Assistant!

    A Little About Us…Waterworks Aquatics is a premier swim school with 21 locations across California and Colorado. We teach children ages 3 months through adult how to swim. Our mission is to educate and motivate individuals to be safer and learn proper swimming technique.

    Job Description:

    As an Administrative Assistant for Waterworks, you will be charged with performing administrative tasks and services to support effective and efficient operations of the company’s management team.

    Primary Responsibilities:

    Interviews applicants.

    Facilitates required documentation to employees of the company.

    Assists with new hire orientation.

    Conducts audits on employee accounts to ensure compliance.

    Documents, organizes and is accountable for all employee records.

    Facilitates our onboarding processes with new hires.

    Answers frequently asked questions from applicants and employees relative to standard policies, hiring processes, training procedures, etc.

    Assists with inputting availability and payrates into our internal system.

    Assists with in person meetings as assigned by management.

    Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.

    Provides clerical support to management.

    Assists with planning and execution of special events such as meetings, employee recognition events, and holiday parties.

    Performs other duties as assigned.

    General Qualifications:

    Excellent verbal and written communication skills.

    Excellent interpersonal skills with the ability to manage sensitive information.

    Excellent organizational skills and attention to detail.

    Proficient with Microsoft Office Suite or related software.

    Must be able to show initiative in the completion of tasks.

    Carries themselves in a professional manner at all times.

    Has a positive and upbeat personality.

    Demonstrates impeccable follow through.

    Self-starter and takes initiative on projects.

    Numerical ability and data entry skills.

    Ability to work with deadlines.

    A Few Other Things We Look At:

    People with a positive mindset who are fantastic team players.

    Someone who is confident, adaptable, ambitious, and an achiever.

    People who are committed and reliable.

    Individuals who are open to receiving feedback and are always willing to learn.

    Someone who is respectful, outgoing, and motivated.

    Join Our Team! … Here’s Why:

    Get paid well for doing something fun! Competitive compensation because we like to reward hard work.

    Flexible work schedules. We know you might have other time commitments like school or another job. We’ll make it work.

    Additional benefits. We offer our part-time employees a benefits package that includes dental, vision, disability, 401K, and sick pay.

    We also offer team appreciation days and other really cool events throughout the year. And of course, free food throughout the year. Who doesn’t like that?