Client in downtown Houston area is seeking an Accounts Receivable professional to join their growing law firm. 

Job Description: 

The Accounts Receivable Staff performs routine data entry and related operations in posting accounts receivable payments and outgoing wires. Reconciles banking online access information back to accounting records. Resolves routine credit balances and refunds. 

Essential duties and responsibilities:

• Logging on to bank and print Lockbox Deposits and ACH credits.
• Processing Domestic ACH on Elite.
• Download Images from Bank for ACH, and processing to Image Connect.
• Processing Lockbox Batches and preparing Auto Credit Loads.
• Process Write-Offs weekly.
• Client Clearing Account Reconciliations.
• Receiving, Reading & Responding to e-mails, making notes of special items and requests.
• Lead responsible for filing and offsite storage for A/R deposits.
• When no payment data is provided communicate with client via vendor processing.
• websites, calling, e-mailing billing attorneys, search DM, Legal Key and internet for information.
• Prepare & key daily-in house deposits and back-up before preparing, and sending.
• Deposit to bank; notify courier of cashiers checks for A/P.
• Preparing refunds for duplicate and over payments.
• Assist with reconciliation of JPMorgan access and Citibank online report with Elite system to confirm all debit/credits recorded twice weekly, and at month end.
• Every other month process PosPay 3 times daily and notify A/P of any issues, work
• with A/P and Bob Wray to rectify issues.
• Monthly A/R meetings to discuss department issues.
• Assist with processing MetaStorm check requests sent to A/R.
• Verify Daily Cash Report and notify management of any variance.
• Every other month process trust transfers between banks for billing applications.

Other duties and responsibilities:

• Run Daily Cash Report when Secretary is out of the office. (back-up)
• Run Daily Deposit Report December only.
• Assist the Accounting, Tax &Treasury Manager with annual 1099’s state travel fees and costs. (back-up)
• Process domestic wires payments - debits and credits. (back-up)
• Process unallocated credits, payment reversals, CBA/TBA requests. (back-up)

Year-End Duties:

• Beginning December report lockbox, ACH payments, and in-house deposits over $50K to upper management by e-mail.
• Beginning in December all debits & credits on Banking Microlink should be run weekly, and then daily from 20th-30th. Microlink activity should be checked several times on December 31st. (Operating account, Houston Iolta, Citibank Iolta, and Attorney Trust accounts.
• December 31 (last working day of the year) call bank to check for incoming wires.
• and electronic payments. (back-up)
• All deposits must be completed by the end of the last working day of the year.
• Performs additional assignments as requested by Supervisor or Assistant Supervisor.

Qualifications:

• Ability to read, and write at a level normally acquired through completion of high school or equivalent; basic knowledge of accounting principles. Some college business related courses and Elite Enterprise experience is desirable.
• Approximately two to three years of on the job experience in a business or accounting environment.
• Ability to perform daily operational duties with minimal supervision.
• Ability to communicate effectively both orally and written; internally and externally.
• Ability to use independent judgment and to manage and impart confidential information; self-starter.
• Ability to gather data, compiles information, and prepares reports. Must have intermediate excel & word skill level, accuracy, dependability, and detail oriented.
• Average aptitude in organizational skills, problem solving, research, and timely follow-up.
• Ability to respond to requests requiring routine client billing histories. Must be able to work occasional overtime as requested, handle high volume processing at year-end and meet prescribed deadlines.
• Ability to follow departmental guidelines and procedures.