Job Description

Job Description

Classification:

Exempt

Job Family:

Operations

Reports to:

Procurement and Sourcing Manager

Job Description Summary:

Provides administrative and operational support to the Procurement Services Department. Works independently with minimal supervision, and relies on experience and judgment to plan and accomplish goals.

CHARACTERISTIC DUTIES

• Place and process laboratory supply and general supply orders with Whitehead Institute suppliers using supplier’s websites and other options.
• Update information in Workday financial system.
• Notify requesters if items are on back order via email if the item (s) are not available elsewhere.
• Expedite late deliveries. Update requesters when items are scheduled to ship.
• Provides administrative and operational support to the Procurement Services Staff & Procurement Director as needed.
• Other duties as assigned

QUALIFICATIONS

• BS/BA preferred
• 1-2 years of relevant experience (hospital, educational or science setting preferred but not required)
• Experience expediting late orders
• Strong organizational skills with the ability to prioritize work, manage multiple projects and set and meet deadlines is required
• Must be able to work independently with minimal supervision once trained, and relies on experience and judgment to plan and accomplish goals
• Strong written and oral communications skills, including the ability to communicate with people at all levels within the Institute is required
• Excellent computer skills including Gmail email & Excel
• Experience with Workday/Jaggaer or another ERP system a plus
• Strong written and oral communications skills, including the ability to communicate with people at all levels within the Institute is required

Company Description

WHITEHEAD INSTITUTE for BIOMEDICAL RESEARCH
Whitehead Institute for Biomedical Research is a leading, nonprofit research and educational institution that has defined the cutting edge of biomedical science, creating a legacy of research excellence and academic eminence since 1982.​ Wholly independent in its governance, finances and research programs, Whitehead shares a teaching affiliation with Massachusetts Institute of Technology (MIT), offering the intellectual, collegial and scientific benefits of a leading research university.​ Whitehead’s Faculty Members and Fellows run pioneering programs in cancer research, immunology, developmental biology, stem cell research, regenerative medicine, genetics and genomics—programs with a record of success.​

We offer excellent benefits including a choice of health insurance options; a generous retirement plan; comprehensive dental, disability and life insurance coverage; competitive salary, substantial vacation and holiday time; and programs for tuition reimbursement, dependent care assistance, pre-tax spending accounts, and subsidized public transportation or parking. We also offer relocation assistance.

The Whitehead Institute believes diversity, equity and inclusion (DE&I) are integral to its values and mission. As a research Institute dedicated to improving human health through biomedical science, we believe that diverse thought invokes creative inquiry, drives innovation, and fuels scientific breakthrough. We welcome all individuals of all backgrounds including race, ethnicity, gender identity and expression, sexual orientation, age, veterans status, national origin, disability, marital status, parental status, socioeconomic status and/or origin. Whitehead Institute is an Equal Opportunity Employer.

Company Description

WHITEHEAD INSTITUTE for BIOMEDICAL RESEARCH\r\nWhitehead Institute for Biomedical Research is a leading, nonprofit research and educational institution that has defined the cutting edge of biomedical science, creating a legacy of research excellence and academic eminence since 1982.​ Wholly independent in its governance, finances and research programs, Whitehead shares a teaching affiliation with Massachusetts Institute of Technology (MIT), offering the intellectual, collegial and scientific benefits of a leading research university.​ Whitehead’s Faculty Members and Fellows run pioneering programs in cancer research, immunology, developmental biology, stem cell research, regenerative medicine, genetics and genomics—programs with a record of success.​ \r\n\r\nWe offer excellent benefits including a choice of health insurance options; a generous retirement plan; comprehensive dental, disability and life insurance coverage; competitive salary, substantial vacation and holiday time; and programs for tuition reimbursement, dependent care assistance, pre-tax spending accounts, and subsidized public transportation or parking. We also offer relocation assistance.\r\n\r\nThe Whitehead Institute believes diversity, equity and inclusion (DE&I) are integral to its values and mission. As a research Institute dedicated to improving human health through biomedical science, we believe that diverse thought invokes creative inquiry, drives innovation, and fuels scientific breakthrough. We welcome all individuals of all backgrounds including race, ethnicity, gender identity and expression, sexual orientation, age, veterans status, national origin, disability, marital status, parental status, socioeconomic status and/or origin. Whitehead Institute is an Equal Opportunity Employer.