Job Description

FOR THE FULL JOB POSTING AND HOW TO APPLY, VISIT:

https://umaine.hiretouch.com/job-details?jobID=71563&job=administrative-specialist-cl3&collection=true

CAMPUS: Orono

DEPARTMENT: Natural Sciences, Forestry & Agriculture - ONFDN

BARGAINING UNIT: ACSUM

SALARY BAND/WAGE BAND: B23

LOCATION: Orono ME

STATEMENT OF THE JOB: Position is available to employees of the Associated C.O.L.T. Staff of the University of Maine from 09/22/2021 through 09/28/2021 and open to external applicants thereafter.

This position provides office, administrative, and special project support to the Wild Blueberry Commission of Maine.

Full-time, regular position, 40 hours per week, 5 days per week. Daily work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m. This position pays $15.99/hour, or applicable transfer rate.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Preparing, editing, and reviewing a variety of correspondence and materials
• Handling complex and sensitive requests requiring comprehensive understanding of relevant policies, procedures and rules
• Providing a full range of verbal and written communications including responding to questions, issues, and requests and directing inquiries to appropriate staff as needed
• Planning, preparing for, scheduling, and budgeting for meetings and events
• Maintaining data, establishing and implementing filing system, monitoring and maintaining inventory, and ordering supplies
• Managing confidential records and documents
• Scanning, linking, routing, and providing appropriate documentation, processing, and reporting for grants, accounts, and transactions
• Supervising and training (e.g., new hire orientations, safety trainings) student employee(s), on programs and procedures, reviewing hours, and entering and reviewing time
• Serving as contact point and representing the Commission to internal and external parties (e.g., at meetings, on the phone)
• Updating and maintaining an assigned website
• Reviewing, interpreting, developing, and explaining policies/procedures to provide support and direction to internal and external parties
• Researching potential expenditures and providing recommendations
• Troubleshooting technology problems and coordinating with technical support services
• Assisting with coordination of searches
• Applying basic problem solving as needed
• Assisting with preparation and management of budgets
• Contributes to highly efficient organizational and office flow and function
• Acts as first contact and filter for incoming correspondence, emails, and phone calls and responds or redirects inquiries as needed
• Assists with preparation, writing, editing, and formatting of various reports, memos, letters, and other documents and correspondence
• Manages organization and scheduling of meetings and events and aids in the preparation and dissemination of meeting materials
• Oversees, trains, and coordinates student employees to fulfill office tasks
• Commits to organizational improvements by identifying opportunities to improve, and recommending efficiency improvements
• Assists other staff with special projects as needed
• Performs other reasonably related duties as assigned

The Wild Blueberry Commission of Maine is a public instrumentality of the State of Maine that works in close coordination and association with the University of Maine. The Commission is dedicated to conserving and promoting the prosperity and welfare of Maine and of the wild blueberry industry of Maine by fostering research and extension programs, supporting the development of promotional opportunities, and carrying out other activities related to the wild blueberry industry. The Wild Blueberry Commission of Maine is the voice of Maine’s wild blueberry farmers and businesses.

The Commission is a diverse group of wild blueberry growers and processors created by Maine statute. Our work is executed using grower and processor tax dollars and allocated to support the industry by the Commission. One of the Commission’s great strengths is the fruit itself. The wild blueberry is a globally unique healthful wild food, indigenous to our region, with a rich cultural history of management and harvest. In a rapidly changing world that poses many obstacles to the social, economic, and environmental sustainability of our farms and businesses, we represent the sole entity with a clear mission to support the future of our industry.

ABOUT THE UNIVERSITY:

The University of Maine is a community of more than 11,700 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is the state land and sea grant university and maintains a leadership role as the System’s flagship university. As a result, it is dedicated to providing excellent teaching, research, and service at the university, state, and national levels.

Further information about UMaine can be found at https://umaine.edu/

The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. As a former NSF ADVANCE institution, the University of Maine is committed to diversity in our workforce and to dual-career couples.

UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live.

Learn more about what the Bangor region has to offer here.

QUALIFICATIONS REQUIRED:

• 60 credits or more of higher education or equivalent work experience and training; AND three years administrative support experience
• Excellent written and oral communication skills
• Excellent organizational skills
• Experience and expertise using Microsoft Office Suite (e.g., Word, PowerPoint, Excel)
• Experience with bookkeeping and accounting a plus

OTHER INFORMATION:

Materials must be submitted via "Apply For Position" below. You will need to create a profile and application; upload:

1.) a cover letter which describes your experience, interests, and suitability for the position 2.) a resume/curriculum vitae 3.) contact information for three professional references

You will also need to submit the affirmative action survey, the self-identification of disability form, and the self-identification of veteran status forms. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.

Appropriate background checks are required.

The University of Maine is an EEO/AA employer, and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender expression, national origin, citizenship status, age, disability, genetic information or veteran’s status in employment, education, and all other programs and activities. The following person has been designated to handle inquiries regarding non-discrimination policies: Amie Parker, Director of Equal Opportunity, 101 North Stevens Hall, University of Maine, Orono, ME 04469-5754, 207.581.1226, TTY 711 (Maine Relay System).

LENGTH: Fiscal Year (12 Months)

REQUIRED DOCUMENTS: Cover Letter, References, Resume/CV

THE UNIVERSITY OF MAINE IS AN EEO/AA EMPLOYER, AND DOES NOT DISCRIMINATE ON THE GROUNDS OF RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, TRANSGENDER STATUS, GENDER EXPRESSION, NATIONAL ORIGIN, CITIZENSHIP STATUS, AGE, DISABILITY, GENETIC INFORMATION OR VETERAN’S STATUS IN EMPLOYMENT, EDUCATION, AND ALL OTHER PROGRAMS AND ACTIVITIES. FOR INQUIRIES REGARDING NON-DISCRIMINATION POLICIES: EQUAL OPPORTUNITY OFFICE, 101 NORTH STEVENS HALL, UNIVERSITY OF MAINE, ORONO, ME 04469-5754, 207.581.1226, TTY 711 (MAINE RELAY SYSTEM).

THE JEANNE CLERY DISCLOSURE OF CAMPUS SECURITY POLICY AND CAMPUS CRIME STATISTICS ACT, OR CLERY ACT, MANDATES THAT ALL TITLE IV INSTITUTIONS, SUCH AS THE UNIVERSITY, PREPARE, PUBLISH AND DISTRIBUTE AN ANNUAL SECURITY REPORT, (ASR) AND PROVIDE NOTICE OF THE AVAILABILITY OF THE ASR TO ALL PROSPECTIVE EMPLOYEES. THIS REPORT CONSISTS OF TWO BASIC PARTS: DISCLOSURE OF THE UNIVERSITY’S CRIME STATISTICS FOR THE PAST THREE CALENDAR YEARS; AND DISCLOSURES REGARDING THE UNIVERSITY’S CURRENT CAMPUS SECURITY POLICIES. YOU MAY VIEW THE UNIVERSITY’S ANNUAL SECURITY REPORT BY CLICKING ON THIS LINK: HTTPS://UMAINE.EDU/POLICE/CLERY-ANNUAL-SAFETY-REPORT/. IF YOU WISH TO HAVE A PAPER COPY OF THE ASR OR YOU NEED TO HAVE A COPY OF THE ASR IN AN ACCESSIBLE FORMAT, THE UNIVERSITY WILL PROVIDE SUCH A COPY UPON REQUEST. PLEASE CONTACT: UMAINE POLICE DEPARTMENT, 81 RANGELEY RD., THE UNIVERSITY OF MAINE, ORONO, ME 04469-5794, OR CALL 207.581.4053.