Job Description

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DESCRIPTION:

Wilkinson Barker Knauer, LLP seeks an Administrative Assistant to support the office of our Managing Partner and provide firm-wide overflow administrative support, when necessary. This is a non-exempt position with a 37.50 hour work week and the need for occasional overtime.

RESPONSIBILITIES:

This position will provide efficient and effective administrative support to the office of our Managing Partner and firm-wide overflow administrative support, when necessary. The following is not a comprehensive list of responsibilities. Responsibilities may be added or changed at any time with or without notice, as deemed necessary by the Firm.

• Maintain and update filing system;
• Enter attorney time and ensure Firm deadlines are met;
• Review client prebills and invoices and input narrative changes. Responsible for final proof to confirm all changes are reflected in final invoices, preparing cover letters, and ensuring final bills are sent by Firm deadline;
• Monitor e-mail accounts to ensure important correspondence is not missed and address messages as appropriate;
• Coordinate birthday gifts, flowers, and holiday cards for clients and friends of the firm;
• Handle holiday card cycle for clients and friends of the firm;
• Update and maintain Outlook contacts;
• Maintain hard copy of Managing Partner’s daily calendar and trade press materials;
• Document production: print and assemble documents and binders for various meetings;
• Prepare, submit, and track check requests and expense reports for attorney expenses;
• Relieve receptionist for daily lunch break;
• Assist with other tasks as assigned by Executive Assistant and Managing Partner; and
• Provide attorneys with overflow support for administrative tasks, when necessary and appropriate.

QUALIFICATIONS:

The following traits and qualities will help to ensure success in this position:

• Excellent communication skills – articulate and practices excellent listening, verbal, written, and oral communication skills. Must be able to articulate ideas and findings, both verbally and in writing, to a wide variety of audiences.
• Strong work ethic; work equally well independently, as well as in groups, under high-pressure situations and with little or no supervision.
• Strong attention to detail and organizational skills.
• Success in this position requires the ability to balance day-to-day work challenges, accommodate multiple demands, shifting priorities, and rapid change.
• Job ownership – a strong desire to see things through and take pride in the results produced.
• Ability to maintain strict confidentiality at all times.

REQUIREMENTS:

• Bachelor’s degree from an accredited college or university or at least two (2) years’ experience in a law firm or professional services environment required.
• Law firm experience preferred.
• Experience (and proficiency) in Microsoft Office Suite required. Experience with document management systems and legal timekeeping and expense platforms preferred.

ABOUT WILKINSON BARKER KNAUER, LLP

WBK specializes in regulatory practice before federal and state agencies, including the Federal Communications Commission, the Federal Trade Commission, the Federal Energy Regulatory Commission, the Patent and Trademark Office, and state public utilities commissions, and in complex transactional matters presenting challenging regulatory issues.

WBK is a special place and we mean it when we say we are #notjustanotherlawfirm. The firm offers clients the capabilities and expertise of a large firm combined with the personal style only a smaller firm can deliver. Each day we work together for both the common good of the group and the common goal of building and maintaining a nationally recognized legal practice. We highly value collaboration and support each other personally and professionally using our individual talents and expertise. All employees are encouraged to contribute in their own ways—there is no single model for success. We avoid silos, hierarchy, and bureaucracy; working as a team to deliver results.

WBK is an equal opportunity employer. We are committed to equal employment opportunity regardless of gender, age, racial or ethnic background, national origin, religion, sexual orientation, gender identity and expression, disability, or veteran status. The ideal candidate will also bring a strong work ethic, team-oriented ethos, and a healthy, perhaps even irreverent, sense of humor. We look forward to meeting you.

Company Description

We offer the services, capabilities, standards, and expertise of a large firm combined with the flexibility and client-oriented personal style that only a smaller firm can deliver.