ADMINISTRATIVE ASSISTANT-PSYCHOANALYTIC INSTITUTE (PART-TIME) Job Posted by: William Alanson White Institute of Psychiatry, Psychoanalysis and Psychology Internationally renowned training and educational institute on the Upper West Side of Manhattan seeks an afternoon-evening Administrative Assistant. Because of COVID, hours will change. Initial schedule will be Monday, 1-5pm, Tuesday 3:00-9:00pm, Wednesday 1-7pm, Thursday 1-5pm, Friday 1-5pm We expect the new hire to be working on premises. There can be some flexibility with Monday, Wednesday, and Thursday hours, but Tuesday and Friday hours cannot be changed. Regular Hours set to begin September 2022 are 3:00 PM-9:00 PM Monday -Thursday and 1:00 PM -8:30 PM Fridays. The Institute requires all employees, faculty, students, and patients to be fully vaccinated, including the COVID booster shot. We're looking for a flexible, organized, detail-oriented candidate who will be able to interface with all aspects of the Institute's varied work. Institute encompasses a psychotherapy clinic, multiple adult educational programs, numerous special events and workshops, and other related activities. We need the new hire to be comfortable interacting with all of these in varying degrees. Read about our many functions at www.wawhite.org This position requires a variety of abilities, including a willingness to handle task work and data entry, as well as the maturity to take on a range of responsibilities working independently and as part of a small group of dedicated staff. Required skills include: - computer literacy: proficiency with Word, Excel and preferably, experience working with databases (such as Salesforce) - experience working with software for remote access/distance learning such as Zoom - comfort with audio-visual equipment - experience with office procedure - articulate, with writing and communications skills, and ability to interact comfortably with a range of people Responsibilities include, but are not limited to: - Setting up distance learning software for evening classes - providing general administrative support as needed to Director of Administration and Senior Marketing-Events Manager - data entry; ongoing updates to database and mailing lists - coordination and execution of postal mailings (including mail merges) and email communications - Staffing our Front Desk: greeting and fielding questions, answering telephones of visitors, patients and others - providing informational assistance to faculty and students - organizing catering and other requirements for evening events - assisting and coordinating special projects, and medical records reviews & evaluations The Institute is an equal opportunity employer. Salary is $ 25 hourly. Preference will be given to applicants who are available to train immediately and begin by March 1 or as soon as possible. Apply with a cover letter and resume, by e-mail to: r.herman@wawhite.org **PLEASE NOTE: Phone inquiries are not accepted. Applications are by email only. **