Job Description
ADMINISTRATIVE MANAGER - FULL TIME
Large Real Estate company seeks “floating” administrative support to multiple Branch Offices in South Florida (N Palm Beach, Palm Beach, Delray Beach)
ESSENTIAL FUNCTIONS:
General Office Support
o Performs daily functions for offices such as coordinating duties at reception desks, organization and inventory of sales agent collateral materials, office upkeep, maintain cleanliness of agent benching stations, agent workspaces, and kitchen and common areas.
AGENT SUPPORT
o New Agent Onboarding
o Directing agent/customer issues to appropriate party (RVP, SM, HQ)
o Support of Raveis 365 and assisting agents as needed with computers and copiers
o Agent support for MLS listings including photo uploads as needed
o Forwarding Open House/Listing emails to agent rosters as needed
ADMINISTRATIVE SUPPORT
o Commission check scanning
o Agent reimbursement
o KACE system
o Agent Announcements
o Raveis Reminder eMails
o Floor Time Scheduling
o Sign ordering
o Business Card ordering
BRANCH OFFICE SUPPORT
o Office Care & Condition including copiers/scanners and phones
o Management of Supplies & Orders
o Mail Sorting
o Maintaining Branch Office Rosters
o Identification of issues and identification of necessary support team
KNOWLEDGE, SKILLS AND ABILITIES:
Must have a good understanding of MLS systems, general real estate knowledge, and professional communication skills.
Strong customer/agent service skills.
Ability to prioritize to meet shifting demands in a sales environment.
Microsoft Sharepoint - 365 platform (ability to learn)
PHYSICAL DEMANDS:
This position requires individual to be highly active as needed. There is constant handling, grasping, feeling, hearing, and use of a mouse as a repetitive motion. The position requires standing, reaching, bending, squatting and walking. Maximum requirement to lift is no more than 20 lbs.
HOURS OF WORK:
This position is a full-time position, with the daily schedule from 8:30 AM- 5:30 PM. Majority of hours at the Palm Beach location and the balance floating to other locations. It may on occasion include work on a Saturday and/or a Sunday for special events. Staff will be given early notice of all originally unscheduled hours.
We offer competitive salary and comprehensive benefit package. Please submit your resume to resume@raveis.com with your salary requirements.
Company Description
William Raveis Real Estate, Mortgage & Insurance provides real estate, mortgage, insurance and settlement services to the consumer. We have approximately 350 employees who make up our management, headquarters staff, mortgage, insurance and settlement companies.