Job Description
Windows Catering is looking for an Administrative Assistant to help support our sales operations in a fun, creative, dynamic, fast-paced, team-oriented environment.
As an Administrative Assistant, you will work with Senior Event Designers in revenue generating and administrative responsibilities. Day-to-day responsibilities may change based on support needs, off-premises event schedules, and project-based work.
Responsibilities:
- Handle and process orders, including follow-up and billing
- Assist with office organization, including filing and managing Sr. Event Planner’s calendar
- Operations meeting preparation to ensure timely, complete, and accurate information is communicated to each department manager in advance
- Respond to inquiries with detailed information gathering and ensuring timely follow up
- Proposal drafting and menu creation and event designing with routine revisions of outstanding proposals and follow-up with clients
- Assist with billing and post-event follow-up with the client, outside vendors, and captains
- Assist with marketing efforts, including mailings and helping to develop hot prospective client lists
- Assist in managing deposits and AR collections
- Assist in updating Outstanding and other reporting requirements
- Attend events and provide on-site support
- Track inventory levels of marketing materials
- Customer service, post-event follow-up phone calls, thank you notes
- Inquiry follow-up
- Facilitate Operations meetings
- Performs all duties as assigned.
Requirements * Proven work experience as an Administrative or Sales Assistant
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment (e.g., fax machines and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- High school degree: additional certification in Office Management is a plus
Job Type: Full-time
Benefits:
- 401(k)
- Dental Insurance
- Health insurance
- Paid time off
- Vision insurance
- Free lunch daily!
Schedule:
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Office: 2 years (Preferred)
- Customer Service: 2 years (Preferred)
Work Location: One location
Job Type: Full-time
Email: dkunes@catering.com
Company Description
High-Quality Caterer for Northern Virginia, Southern Maryland, and Washington DC.