Closes: 11/3/2023

Office Associate (Facilities)

Reports to: Office Manager

Salary (Grade): $16.97 (G13-E)

Status: Reg., Full Time (Non-exempt)

Location: Facilities Department in Winnebago, NE

Job Purpose & Position Overview

To perform clerical support to the Facilities Department. Acts as the front receptionist for the Facilities Department to answer all inquiries in person and over the telephone. Ascertains nature of business and directs accordingly to the appropriate staff member for resolution.

Specific Job Duties/Responsibilities:

Demonstrate the Winnebago Tribe’s core mission, vision, and values.

Greets all incoming visitors, answers all inquiries in person and over the telephone in a professional manner.

Organizes, updates, and maintains various files of the department.

May make copies of correspondence and other materials, use of office equipment such as copier, fax and scanner as directed.

Performs general clerical work such as typing, filing, compilation of data for monthly report.

Must maintain high level of confidentiality and must be knowledgeable of the Privacy Act, basic knowledge and interpretation of Tribal Policies and Procedures.

Responsible for sorting mail and deliver to appropriate staff members.

Will assist with requisition, purchase orders and other financial management duties as assigned.

Maintain good relationships with suppliers, customers and colleagues

Act as support staff to Department Manager, Office Manager and all facilities staff

Ability to be organized and retrieve all documents upon request

Uses tact and diplomacy when working with others

Coordinates mowing requests in summer and snow moving & icemelt requests in winter

Stepping up when others have vacations

Keep track of all orders coming in, noting arrivals and non-arrivals

Schedule appointments and keep calendars

Set up meetings, agendas and complete minutes

Duties listed are only an illustration of various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment.

Required Qualifications/Skills:

Must be proficient in Microsoft Word and Excel, internet, email and other software systems.

Must have High School Diploma or GED.

Must have two (2) years clerical or related work.

Must have valid Driver’s License and meet insurance eligibility guidelines.

Must be able to direct customers to the appropriate staff member by use of independent judgment.

Be able to interpret basic Tribal Management Policies and Procedures for employees.

Must be reliable and of good character. Possess good communication skills, both orally and written.

Training Requirements:

Must attend all meetings and trainings as directed by the Facilities Manager.

Physical Requirements:

Normal to light office work which includes the ability to lift up to 10 lbs.

Regularly required to walk, stand, and sit for extended periods of time and use hands to operate computer keyboard, phone, and various office equipment.

While performing daily duties, the employee is regularly required to talk and hear.

Mental Requirements:

Reading, writing, calculating

Above average social interaction skills

Reasoning/Analysis

Works with minimal to no supervision

Language Requirements:

Must possess the ability to read, write, and speak the English language fluently.

Must be able to continually and effectively employ professional verbal and written communications skills.

HOW TO APPLY:

Submit an application at www.winnebagotribe.com, a resume, cover letter, and two (2) letters of recommendation are required. Applications submitted after the closing date or without proper documents will not be considered.

If claiming Native American or Veteran preference, please include pertinent documentation.

Call Human Resources at 402-878-2272 for further information.

As provided by Federal Law, all qualified Native American applicants shall receive preference over Non-Native American applicants. In the absence of qualified Native American applicants, consideration will be given to all other applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, veteran status, genetic information, disability or any other reason prohibited by law in provision of employment opportunities and benefits.