Open Until Filled

Office Associate

Reports to: Grant and Contract Specialist

Salary (Grade): $16.97 (G12-E)

Status: Reg., Part-time

Location: Blackhawk Center 205 N Bluff St. Winnebago NE 68071

Job Purpose & Position Overview:

Assist Grant and Contract Specialist with daily tasks for contracts and grants. Detail oriented work including creating/organizing files, filing, copying, data entry, etc.

Specific Job Duties/Responsibilities:

·Demonstrates the Winnebago Tribe’s core mission, vision, and values.

·General clerical duties including answering the phone, filing, photocopying, scanning, etc.

·Organizes, updates, and maintains various files of the department.

·Create Master Grant files in accordance with HUD filing format for labeling.

·File documents in Master Grant files.

·Become knowledgeable in signature, procurement and other various Tribal policies that impact the Contract and Grant office.

·Create DocuSign documents for signature.

·Become knowledgeable in finance and budgeting software, current software used is Intacct and Martus Solutions.

·Create/file contract files. Scan documents to applicable computer folders.

·Collaborate with Facilities on annual leases, including obtaining DocuSign signatures and filing.

·Must maintain high level of confidentiality and must be knowledgeable of the Privacy Act, basic knowledge and interpretation of Tribal Policies and Procedures.

·Duties listed are only an illustration of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment.

Required Qualifications/Skills:

·Must have high school diploma or GED.

·Must have good work habits.

·Must keep all matters pertaining to the program strictly confidential.

·Ability to relate to and understand people is required.

·Must be able to operate the Microsoft Office, Excel, Word,

·Familiarity with DocuSign and contracts a plus

·Must be detail oriented.

·Must have a valid driver’s license and be insurable under the tribe’s insurance.

Training Requirements:

·Must be willing to attend meetings and trainings as requested.

Physical Requirements:

·Normal to light office work which includes the ability to lift up to 10 lbs.

·Regularly required to walk, stand, and sit for extended periods of time and use hands to operate computer keyboard, phone, and various office equipment.

·While performing daily duties, the employee is regularly required to talk and listen.

Mental Requirements:

·Reading, writing, calculating

·Above average social interaction skills

·Reasoning/Analysis

·Ability to work as part of a team and/or with minimal to no supervision.

·Detail oriented

Language Requirements:

·Must possess the ability to read, write, and speak the English language fluently.

·Must be able to continually and effectively employ professional verbal and written communications skills.

HOW TO APPLY:

·Submit an application at www.winnebagotribe.com, a resume, cover letter, and two (2) letters of recommendation are required. Applications submitted after the closing date or without proper documents will not be considered.

·If claiming Native American or Veteran preference, please include pertinent documentation.

·Call Human Resources at 402-878-2272 for further information.

As provided by Federal Law, all qualified Native American applicants shall receive preference over Non-Native American applicants. In the absence of qualified Native American applicants, consideration will be given to all other applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, veteran status, genetic information, disability or any other reason prohibited by law in provision of employment opportunities and benefits