Job Description

Job Description

Description:

Job Title: Accountant

Department: Finance

PART I: POSITION OVERVIEW

Position Summary:

Maintaining the general ledger system while ensuring documentation of all business processes. Will be responsible for assuring the accuracy of the account balances on a regular basis, assisting with budget and audit processes, preparing statistical reports and accommodating appropriate requests for financial data. Will maintain financial records and documentation and work with appropriate personnel to ensure accurate presentation of financial data.

Will also be responsible for managing Payroll for the organization. This includes updating employee payroll information, generating payroll bi-weekly, and enforcing payroll policies set by administration. The accountant is also responsible for maintaining strict confidentiality of all employee information. Responsible for reviewing and ensuring accuracy of all quarterly and annual payroll reporting, including W-2 and 1099s processed by Paylocity.

The accountant would also assist in maintaining the general ledger for the Foundation along with any other projects or duties as assigned.

Education/Experience:

Bachelor degree in Accounting required. Understanding of accounting principles and standards required. 1-2 years experience in Payroll, Paylocity experience a plus. Previous healthcare accounting experience and an understanding of healthcare preferred.

Required Credentials (Licensure, Certification, or Registration):

None required.

Employment Variables:

Work is performed in an office environment, work hours will be agreed upon by Accountant and Supervisor but must cover the majority of the daily core business hours for the department.

Initial Tuberculosis (TB) test and drug screening is required by Winner Regional Health. Rubella titer will also be drawn upon hire and immunization is required if no past exposure or indication of immunization.

Required to wear name tag provided by WRH and to dress in a professional manner.

Job Knowledge and Skills:

Ability to read, write, speak and understand the English language. Must have tact and courtesy in dealing with patients, visitors, and employees. Must have good communication skills in working within the department and with the various departments of the organization. Must have good working knowledge of all insurance and government claims processing and reimbursement. Must have the ability to maintain confidentiality. Must be proficient in the use of the hospital information system and computers, especially Microsoft Word and Excel.

Direct Supervisor:

Controller

PART II: Code of Conduct

Honesty

We will do the right thing at all times, even if it is difficult, maintaining strong, ethical practices. We protect the confidentiality of others, including patients, staff and the facility as a whole. We will take responsibility for our actions.

Expertise

We will demonstrate superior judgment, training and skill, at all times, demonstrating professionalism while doing so. We will perform all aspects of our job to the best of our ability, utilizing all resources and tools available.

Approachability

We will be non-judgmental, friendly, and open and willing to listen to everyone we come into contact with while performing our duties. We are humble and learn from others.

Respect

We will be understanding and sensitive to others’ feelings; caring and responding in a manner that sets them at ease, keeping the situation in perspective without minimizing others’ feelings or reactions. We will listen to others with full attention in a sincere, civil fashion, being careful not to be judgmental of the speaker. We maintain composure when facing conflict and avoid jumping to conclusions and defaming another’s name.

Teamwork

We willingly work together with a common approach, trusting and supporting members of our organization, using our skills and resources, sharing information to achieve a common aim.

PART III: ESSENTIAL FUNCTIONS

Essential functions are critical or fundamental to the performance of the job. They are the major functions for which the person in the job is held accountable. Following are the essential functions of the job, along with the corresponding performance standards.

Function

Accountant

• Understands structure of WRH general ledger
• Proficient in use of the Lawson accounting software system
• Familiar with the external data systems that feed the general ledger, understands the interactions, and is familiar with the data importing process
• Maintains accurate and complete supporting documentation
• Account reconciliation is timely and accurate and demonstrates the relevance of reconciliations
• Assists in monthly closings and understands the matching concept and the need to maintain accurate and appropriate data for accruals and estimates
• Records transactions in a timely manner
• Assists in accumulate statistics for monthly board report, year-end audits, and Medicare cost reports
• Assist in preparing required tax reports to meet the filing requirements
• Proficient in the use of Paylocity payroll system.
• Enforces payroll policies and notifies appropriate department managers of any violations.
• Generates payroll every two weeks with attention to obvious errors and unbalanced reports.
• Understands and reviews monthly, quarterly and annual reporting required for payroll that is processed via Paylocity.

Research Skills

• Uses resources available (i.e. Internet, News lines, web conferences) to learn about new or updated requirements
• Is able to explain and discuss the researched data
• Participates in department meetings within the finance department and attends other informative meetings as instructed by the Controller.
• Retains information for daily and future use.

Organization and Communication Skills

• Demonstrates critical thinking skills to manage day to day basic operations or has the ability to seek assistance when needed.
• Works steadily, efficiently, and shows consistent attention to the details of the work.
• Answers questions promptly, accurately and in a helpful manner
• Shares appropriate information and knowledge with coworkers.

Technology Implementation

• Uses software system for daily operations.
• Understands and reads reports generate by the system
• Is able to explain and discuss the reported data
• Attempts to learn new ways to utilize our computer software (i.e. different reports).

PART IV: COMPLIANCE

Compliance

• Must comply with the Corporate Compliance Policy and all laws, rules, regulations and standards of conduct relating to the position.
• The employee has a duty to report any suspected violations of the law or the standards of conduct to the Compliance Officer or the Chief Executive Officer.

PART V: PHYSICAL AND MENTAL REQUIREMENTS

General Activity

• In a regular workday, employee may:

Sit

2-3

Hours at a time; up to

8-10

Hours during the day

Stand

1

Hours at a time; up to

0-2

Hours during the day

Walk

.5

Hours at a time; up to

1

Hours during the day

Motion

• Employee is required: (In terms of a regular workday, "Occasionally" equals 1% to 33%, "Frequently" 34% to 66%, "Continuously", greater than 67%.)

Bend/Stoop

Kneel, Duration 30 sec

Squat

Balance

Crawl, Distance

Twist

Climb, Height

Keyboarding/Mousing

Frequently

Reach above shoulder level

Physical Demand

Employee’s job requires he/she carry and lift loads from the floor, from 12 inches from the floor, to shoulder height and overhead. Employee’s job requires a pushing/pulling force to move a load (not the weight of the load).

Physical Demand Classification:

Carrying/lifting weight and pushing/pulling force:

Occasionally

Frequently

Constantly

Sensory Requirements:

Yes/No

Explanation (if Yes)

Speech

Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

Ability to exchange information with others on the phone. Extensive interactions with customers, co-workers and supervisors either in person or via telephone.

Vision (VDT)

Are there specific vision requirements for the job?

Must be able to edit and proof work and to discern small print and a variety of handwriting. Must be able to operate office equipment.

Hearing

Ability to receive detailed information through oral communications, and to make fine discriminations in sound; i.e., making fine adjustments on machine parts, using a telephone, taking blood pressures.

Vital for communications with other staff directly or via telephone.

Environmental Factors

Yes/No

Explanation (if Yes)

Working on unprotected heights

Being around moving machinery

Exposure to marked changes in temperature and humidity

Driving automotive equipment

No

Wearing personal protective equipment

Exposure to atmospheric conditions (i.e. fumes, dust, odors, mists, gases, or poor ventilation)

Exposure to extreme noise or vibration

Exposure to blood, body fluids and waste

Exposure to radiation

Exposure to other hazards (i.e. mechanical, electrical, burns, or explosives)

Emotional/Psychological Factors

Yes/No

Explanation (if Yes)

Stress: Exposed to stressful situations

Must be able to meet deadlines. Working with a variety of co-workers at one time. Must be able to establish priorities. Works in an environment of frequent interruption. May be monitored for productivity and quality.

Concentration: Must be able to concentrate on work tasks amidst distractions.

Must be able to handle a multitude of tasks at one time (i.e. customers, staff, telephone)

Must exert self-control.

Must act professional in dealing with all they come in contact with.

PART VI: JOB RELATIONSHIPS

Supervises

No supervisory responsibilities

Supervisory responsibility

Direct Reports:

Indirect Reports:

Age of Patient Populations Served

Neonates: 1-30 days

Infant: 30 days - 1 yr

Children: 1- 12 yrs

Adolescents: 13- 18 yrs

Adults: 19- 70 yrs

Geriatrics: 70+ yrs

All

Not applicable

Internal Contacts

Patients

Providers: (i.e. Physicians, Therapists, Social Workers)

Staff: (i.e. clinical and administrative support staff)

Volunteers

Others:

External Contacts

Patients

Families/Significant Others

Providers

Vendors

Community and Health Agencies

Regulatory agencies

Other: Misc

PART VII: EMPLOYEE STATEMENT OF UNDERSTANDING

I have read and understand the job description for my position. I am able to perform all of the essential functions of this position.

I have read and understand the job description for my position and I request reasonable accommodation(s). (Please describe in detail how you propose to perform the essential functions of the position.)

I agree to comply with the Corporate Compliance and all laws, rules, regulations and standards of conduct relating to my position. As an employee, I understand my duty to report any suspected violations of the law or the standards of conduct to my immediate supervisor, Compliance Officer or the Chief Executive Officer.

Supervisor

Date

Employee Signature

Date

Revised: 01.2022

Requirements: