EVENT COORDINATOR

The Role

Wonder is seeking an Event Coordinator (PT or FT) to help create memorable experiences and provide day-to-day support to the Event Operations team, including but not limited to: maintaining event documents, folders, remote training sessions,  assets & calendars, coordinating schedules, processing expenses, and providing general administrative assistance to the team.    Additionally, the Event Coordinator may have opportunities to travel to the locations of the live events.

Responsibilities

• Assist Event Operations teams with implementation and execution of project plans 
• Maintain event listings on ticketing platforms
• Manage event ticketing devices and support of each event location
• Provide overall administrative support to the Event Operations team in daily and ongoing administrative tasks including but not limited to: planning, organization, scheduling calls and meetings, meeting preparation, travel coordination 
• Assist in coordinating food and beverage at various events
• Assist in proper tracking of daily ticket sales numbers to be reported to project sponsors/partners 
• Update and manage project overview documents, project management platforms, vendor database, and other department documents 
• Create and circulate agendas for all meetings, internal and external, and circulate notes within a timely fashion 
• Assist Event Leads with research and application for all necessary permits for upcoming projects 
• Assist Event Leads as a support contact for all vendors and staff internally and externally 
• Assist in managing the workback/production schedule for event build/load-in, run of show/operations, and close/load out schedule 
• Assist in managing and implementation of Daily Call Sheets during project build-out and support on execution of all project management elements inclusive of but not limited to appropriate document recording, tracking, sharing, etc., while finding efficiencies 
• Support the process of collection and consolidation of feedback from various Wonder stakeholders 
• Track executed contracts, ensure invoices from vendors/freelancers are processed, tracked, and paid in a timely manner 
• Process and track event operational expenses via the accounting department 
• Work with marketing and website teams to update website 
• Organize and maintain team digital filing system (Dropbox, Google Drive) 
• Assist in managing vendor outreach and vetting for relevant project initiatives 
• Assist in managing department interns, from initial hiring to prioritization of day to day responsibilities

Qualifications

• Working  toward a degree, or applicable experience preferred
• 1 - 2 years working in a coordinator capacity preferred
• Previous experience working in events is a plus
• Experience with Mac OS X, Microsoft Office Suite, and Google Apps
• Impeccable organization and appreciation for process
• Proactive and resourceful with strong problem solving skills
• Proven ability to multi-task and handle diverse workload
• Positive attitude and excited to learn and grow in a small company
• Excellent communication skills - both written and verbal
• Strong relationship-building and influence skills. Personable and trustworthy
• Self-starter who takes full responsibility and ownership of the tasks before them
• Fun, friendly and professional demeanor

Work Environment

• Must be able to tolerate busy environments, loud noises, and simultaneous experiences.

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Wonder for a visa.

Equal Employment Opportunity

Wonder strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

Hiring Practices

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Wonder recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Wonder may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.

About Wonder

Wonder is an experience company obsessed with activating and amplifying communities around common passions and unforgettable moments. We're helping brands connect meaningfully to culture & creating the future of entertainment. Leading brands and agencies partner with Wonder to increase digital engagement, diversify brand voice, scale content production, and drive highly measurable return on investment.