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Wedding Sales Coordinator

Woodcliff Hotel and Spa

Wedding Sales Coordinator

Fairport, NY
Full Time
Paid
  • Responsibilities

    The Wedding Sales Coordinator is responsible for performing clerical, administrative, and other duties to assist the Wedding Sales Manager in the operations of the department. The Wedding Sales Coordinator is required to adhere to the mission and values of Widewaters Hotels, LLC.

    What you will be doing

    Greet clients, guests and employees in a friendly, service oriented manner.

    Develop a full understanding of the hotel, including Food and Beverage, Front Desk, Spa and Reservations, as well as the sales standard operating procedures.

    Manage existing files and create new ones as needed.

    Answer telephone and return calls in a prompt manner.

    Type booking agreements, proposals, meeting minutes and other correspondences.

    Data entry including maintaining lead logs.

    Assist and provide support to the sales manager with contracts, proposals, letters, processing of booking recaps, definite contracts, deposits, rooming lists, and provide the necessary information to other departments.

    Support event planning and execution.

    Prepare weekly and monthly sales reports.

    Work with other departments within the hotel to provide quality service to customers.

    Attend trade shows, community events, and industry meetings.

    Participate in sales training programs.

    Conduct tours of the hotel and banquet facilities and exposes clients to facilities and services; entertains qualified potential clients.

    Maintain client database for future marketing campaigns.

    Must adhere to all company policies and procedures as well as the Widewaters Hotels, LLC Employee Handbook.

    Requirements

    High school or equivalent education required. Bachelor’s degree preferred.

    Minimum of at least one year of sales and marketing experience preferred.

    Knowledge of basic math skills as well as budgetary analysis capabilities required.

    Must be able to speak, read, write and understand the primary language(s) used in the workplace.

    Must be able to read and write to facilitate the communication process.

    Requires good communication skills, both verbal and written.

    Most tasks are performed in a team environment with the employee acting as a team leader.

    Must possess basic computational ability.

    Must possess computer skills, including, but not limited to, accounting programs, MS Office programs, Delphi.

    Knowledge of types of room set-ups, capacities, relation to type of events, audio-visual and any other pertinent details as they relate to function room set-up.

    Thorough knowledge of all hotel facilities and operation

    Ability to act independently with minimal or no supervision

    Knowledge of hotel and competitive market

    Excellent interpersonal and sales related skills