Job Description

Work Truck Solutions' culture combines strong leadership, collaboration, and fun, with incredible growth opportunities for our employees in a fast-paced work environment providing employee engagement, recognition, and development.   Our software company is committed to innovation in the rapidly changing commercial vehicle market space. Our vision and culture allow employees to be recognized as thought leaders and thrive in their careers. 

In addition to the job responsibilities and requirements, the following are essential to be a successful member of our team:

Curiosity: you seek knowledge, ask questions, and look for answers; you’re proactive and engaged

Perseverance: you hit a delay; you know this is your moment to figure things out and to shine

Innovation: you want to make things better, solve the puzzle, create something new

Flexibility: there’s a new opportunity; you’re ready to flip the script, grow and adapt

Using your strong organization skills, attention to detail and good business sense, you will be responsible for vendor management and customer subscription management, coordinate office management activities, and assist with customer business information and reporting. This position will report to the Controller and will work closely with Accounting and Finance colleagues, as well as team members from many other departments.

RESPONSIBILITIES:

• Vendor Management: Coordinate vendor contract information and invoice processing. Ensure accurate documentation and that approvals have been received. Manage credit card expense reconciliation and assignment. Process employee expense reports. Assist in creating monthly expense accruals.
• Customer Business Information: Provide past invoice and payment information requested by customers, assist in producing weekly and monthly corporate reports on key measurements
• Office Management: Coordinate vendor activities, contracts, and payments (when the company once again has an office facility)
• Customer Subscription Management: Contact customers regarding late or missed payments on their subscriptions (generally around 25 customers each month)
• Log incoming customer checks, including scanning and totaling daily receipts
• Maintain company’s vendor and office management policies

REQUIREMENTS: 

• Bachelor’s Degree preferred, Associate’s degree required.
• Strong Excel and Word skills and Google Suite experience (Calendar, Sheets, Docs)
• Superb organization skills: able to handle a variety of activities and successfully prioritize and meet deadlines
• Excellent analytical skills, attention to detail and accuracy
• Impeccable integrity, reliability, and confidentiality
• Strong written and verbal communication
• Inquisitive: you seek out new information and identify process improvements
• Thrive as a team player in a fun, fast-paced, rapid-growth environment

This position would normally work out of our Chico, CA office, Monday through Friday; however, the company has been working fully remote since March 2020. Although you will be working remotely for the foreseeable future, the company hopes to eventually provide periodic opportunities for you to meet face to face with your manager or co-workers.

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