Workplace Operations Internship

B

Bear Robotics

Workplace Operations Internship

Redwood City, CA
Full Time
Paid
  • Responsibilities

    Job Title: Workplace Operations Intern
    ** ** Department:     Human Resources
    ** ** ** Job Level:    **** L2
    ** ** FLSA: Non-**** Exempt**

    Job Summary

    We are seeking a highly organized, proactive, and detail-oriented Workplace Operations Intern to support our headquarters in Redwood City. This role will play a critical part in maintaining a smooth, engaging, and efficient workplace experience, while also serving as a key contributor to the company's upcoming office relocation.

    This is a hands-on opportunity to gain exposure to People Operations functions, including workplace improvement, and large-scale office project management. The ideal candidate thrives in a fast-paced environment, enjoys problem solving, and is excited to take ownership of impactful initiatives.

    Key Responsibilities

    Office Operations:

    • Provide on-site support for daily office operations by greeting visitors, managing incoming communications, and supporting overall front office experience
    • Ensure the office remains organized, functional, and welcoming for employees and guests
    • Contribute to projects that enhance workplace experience and employee engagement

    Relocation Project:

    • Assist in the end-to-end execution of our office move to Menlo Park
    • Coordinate logistics including packing, inventory tracking, vendor scheduling, and moving operations
    • Partner cross-functionally with Engineering, IT, Operations, and Leadership to ensure a seamless transition
    • Help troubleshoot and resolve issues quickly during all phases of the relocation

    Employee Engagement & Events:

    • Support the planning and execution of company on-site lunches, events, and team gatherings
    • Assist with logistics such as vendor/catering scheduling, setup, and on-site coordination

    Policies & Compliance

    • Help communicate and uphold office policies, safety protocols, and security procedures
    • Ensure compliance with internal guidelines and maintain a safe work environment

    Supervisory Responsibilities

    • None

    Required Skills & Qualifications

    • Strong verbal and written communication skills
    • Exceptional organizational skills and attention to detail
    • High level of professionalism and discretion with confidential information
    • Ability to prioritize effectively and manage multiple tasks simultaneously
    • Strong sense of ownership and ability to act with urgency when needed
    • Comfortable in a fast-paced, hands-on startup environment
    • Resourceful, proactive, and solutions-oriented mindset
    • Must be able to work on-site daily in Redwood City (and Menlo Park during/after the move) and meet attendance expectations

    Preferred Qualifications (Nice to Have)

    • Interest in People Operations, Workplace Experience, or Operations
    • Previous internship or experience in office coordination, event planning, or administrative support
    • Interest or experience in project management or large-scale operational initiatives

    What You'll Gain

    • Direct exposure to workplace strategy via multi-million dollar office relocation project in a high-growth company
    • Hands-on experience supporting a real office relocation project from start to finish
    • Opportunity to work cross-functionally with multiple teams and leadership
    • A chance to make a tangible impact on major company milestone of relocation that is directly tied to employee experience and company culture

    Physical Requirements:

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • Prolonged periods of sitting/standing at a desk and working on a computer. The employee routinely is required to sit, stand, walk, talk and hear; use hands to keyboard
    • Ability to lift 40 lbs.

    The pay range for this position is $25-30 per hour. Pay varies subject to applicant's relevant experience.

    Bear Robotics, Inc. is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other characteristics protected by state or federal law or local ordinance.