[The Oval and Main Hall from the M]

The CHEMISTRY AND BIOCHEMISTRY DEPARTMENT invites applications for an ADMINISTRATIVE ASSOCIATE III to perform routine clerical and administrative functions as well as supporting the Budget Analyst. Under indirect supervision, the employee in this position serves as the first point of contact for faculty, students, staff, administrators, and visitors to the department and requires basic organization and skills in coordinating projects.

This position requires incumbent to develop a working knowledge of Banner, InfoGriz, Cyberbear, and Ponderosa; ability to coordinate and prioritize projects and events; arranged travel and visitation schedules for professional visitors to the department; develop an appreciation of the Department of Chemistry and Biochemistry and to be able to make decisions based upon knowledge of courses, degree requirements, and faculty in the Chemistry and Biochemistry undergraduate and graduate programs; and collect and enter data from time sheets for departmental student employees.

Required Skills

• Demonstrated knowledge of professional office practices and procedures; business English, spelling, composition and grammar, including the ability to write, edit, and lay out documents in a variety of formats suitable for the intended audience
• Demonstrated interpersonal, public relations and communication skills including the ability to work with a diverse group of individuals at all levels in the UM organization
• Ability to maintain and/or develop efficient processes that collect, interpret, manage, organize, assemble, and maintain electronic and physical filing systems for all areas of the department
• Demonstrated skill and ability in the operation of personal computers and related word processing, spreadsheet and database software; must possess ability to learn quickly and utilize new/proprietary software programs
• Demonstrated skill and ability to operate standard office equipment: printers, copiers, fax machines, multi-line phone systems
• Demonstrated organizational, time management and multi-tasking sills and ability to meet deadlines in a busy environment
• Work is task and/or project oriented and decisions are made according to department guidelines and UM policy/procedures
• Proven ability to set priorities, delegate tasks and pay close attention to detail
• Familiarity with university policies and procedures
• Ability to synthesize and analyze complex information and discern trends for reporting purposes
• Ability to multi-task, make good judgement and manage multiple projects concurrently
• Ability to take initiative, work independently, and problem solve
• Telephone answering and receptionist duties with excellent customer service are essential, as is an ability to maintain confidentiality of records and information
• Drafting or editing correspondence
• Organizing and maintaining paper and electronic files
• Running and formatting reports, and providing more complex information to internal and external customers (including students, faculty, and other staff as well as the public)
• Generating and maintaining reports of office hours, class schedules and enrollment numbers each semester

Minimum Required Experience

• High school diploma (or equivalency) and two (2) years of related experience; or any combination of experience and education that provides the skills necessary to handle the assigned duties and responsibilities successfully.

Preferred Qualifications

• Experience working in a higher education setting
• Working knowledge of Microsoft Office Suite
• Knowledge of UM computer programs such as InfoGriz, UMDW, Banner, Cyberbear, Ponderosa
• Ability to make decisions based upon knowledge of courses, degree requirements, and faculty in the Chemistry and Biochemistry undergraduate and graduate programs

About the Department of Chemistry and Biochemistry, UM , and Missoula

The Department of Chemistry and Biochemistry houses 20 faculty who manage internationally recognized research programs in addition to teaching, mentoring and advising graduate and undergraduate students. The mission of the Department of Chemistry & Biochemistry is to create new knowledge about the molecular sciences and to convey these discoveries, as well as the discoveries of other molecular scientists throughout history, to the scientific community, students, and the public. For more information about our Chemistry and Biochemistry department please visit: Chemistry and Biochemistry.

The University of Montana is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere.  The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five PRIORITIES FOR ACTION: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

TO LEARN MORE ABOUT THE UNIVERSITY OF MONTANA, MISSOULA, AND THE STATE OF MONTANA, PLEASE VISIT THE LINKS BELOW.

UNIVERSITY OF MONTANA

• Video: MISSION FIRST, PEOPLE ALWAYS
• UM ON YOUTUBE

City of Missoula

• Video: There's This Place
• Destination Missoula
• Missoula Area Chamber of Commerce

The State of Montana

• Visit Montana

Position Details

POSITION TITLE:                    ADMINISTRATIVE ASSOCIATE III

POSITION NUMBER:              018900

DEPARTMENT:                       Chemistry and Biochemistry

WORK SCHEDULE:                 Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.

SALARY:                                $14.605/HR.  Current employee’s rate of pay for this position will be determined by the staff compensation plan and may be different from the posted salary. For questions and details regarding the staff compensation plan, email the COMPENSATION DEPARTMENT.

UNION AFFILIATION:               FOCUS (MFPE)

PROBATIONARY PERIOD:        Six months minimum

BENEFITS INCLUDE:               Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/VETERAN'S PREFERENCE Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. REFERENCES: References not listed on the application materials may be contacted; notice may be provided to the applicant. TESTING: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. EMPLOYMENT ELIGIBILITY: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

APPLICATION DEADLINE EXTENDED: SUNDAY, OCTOBER 24, 2021 by 11:59 PM (Mountain Time)

Candidates are required to submit the following materials online via "New Resume/CV" button below

A COMPLETE APPLICATION INCLUDES:

1. LETTER OF INTEREST – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. DETAILED RESUME – listing education and describing work experience.
3. PROFESSIONAL REFERENCES – names and contact information for three (3) professional references.

Required Skills Required Experience

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to use a computer and applicable office software.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups or managers, clients, and customers.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to speak/write and be understood by peers, internal and external customers.
• Ability to interpret a variety of instructions in written, oral, diagram, or schedule form.
• Ability to lift up to 70 lbs.
• Handle multiple projects concurrently and simultaneously.
• Cognitive skills to use independent judgment.
• Reports to work on a regular and timely basis.