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Administrative Assistant

Worth Ross Management Co.

Administrative Assistant

Dallas, TX
Full Time
Paid
  • Responsibilities

    The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

    DUTIES/RESPONSIBILITIES:

    • Answers and transfers phone calls, screening when necessary.
    • Maintains filing systems as assigned.
    • Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
    • Responds to and resolves administrative inquiries and questions.
    • Coordinates and schedules meetings and appointments for managers or supervisors.
    • Prepares agendas and schedules for meetings.
    • Records and distributes minutes or other records for meetings.
    • Maintains office supplies and coordinates maintenance of office equipment.
    • Maintains a system for recording expenses and the use of petty cash.
    • Performs other related duties as assigned.

    REQUIRED SKILLS/ABILITIES:

    • Excellent verbal and written communication skills.
    • Excellent interpersonal and customer service skills.
    • Proficient in Microsoft Office Suite or related software.
    • Excellent organizational skills and attention to detail.
    • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
    • Ability to work independently.

    EDUCATION AND EXPERIENCE:

    • Associate's degree required; Bachelor's degree in related field preferred.
    • Three to five years of experience in an administrative role.

    PHYSICAL REQUIREMENTS:

    • Prolonged periods sitting at a desk and working on a computer.
    • Must be able to lift up to 15 pounds at times