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Administrative (Licensing) Assistant

Yoh, A Day & Zimmermann Company

Administrative (Licensing) Assistant

Culver City, CA
Full Time
Paid
  • Responsibilities

    Job Description

    ADMINISTRATIVE (LICENSING) ASSISTANT IS needed for a contract opportunity with our client in the entertainment industry – must be located in the CULVER CITY, CA AREA. As an Administrative (Licensing) Assistant , you’ll work at the intersection of music and stories. We place the world’s most iconic music into every type of visual media imaginable. In this role, you will provide administrative support to a pod of Film & TV sync executives.     3 + MONTH WITH POSSIBLE FTE PAY $22.50/HR. WILL BE HYBRID 3 DAYS ONSITE MUST PROVIDE PROOF OF VACCINATION MUST HAVE THE LEGAL RIGHT TO WORK IN THE UNITED STATES   WE’RE LOOKING FOR SOMEONE TO:  

    • Enter new Sync Licensing requests into database, GOLD, for the TV and Film team
    • Track all outstanding quotes and help maintain status updates as directed by clearance and negotiation staff
    • Attach backup documents to GOLD records (e.g., artists & label approvals, notes)
    • Follow up with clients for confirmations on outstanding Use Quoted and assist with finalizing deal points and terms in GOLD
    • Follow up with clients on Confirmed uses with clients for Request to Issue License and Invoice
    • Follow up with clients for weekly uses / Now Playing marketing report
    • Prepare GOLD record for Contract Administration ensuring all information is accurate so master use agreement can be issued from GOLD record
    • File and update GOLD status Not Used / Dead to digital files
    • Follow up with clients for weekly uses for Now Playing marketing report
    • Assist in gathering music assets (e.g., WAV, instrumental and stem files) and create playlist pitches to be sent to clients as directed by pitch staff (working alongside department assistant and coordinators)
    • Answer Phones (when back in office) (alongside department assistant and coordinators)
    • Special projects as assigned – Adobe Photoshop and visual editing experience a plus

        WHAT YOU NEED TO BRING TO THE TABLE:  

    • 1 year of administrative experience
    • Understanding of music licensing is preferred
    • Exceptional organizational, interpersonal, communication, and time management skills as well as the ability to prioritize, multitask, and focus while working under stressful and demanding situations.
    • The use of discretion and the maintenance of high levels of confidentiality are absolutely required.
    • Ability to make sound decisions and solve a variety of problems.
    • Strong knowledge of Outlook, Word, Excel, Photoshop, Internet and typical office equipment.

      IF THIS SOUND LIKE YOU, APPLY NOW! RECRUITER: Diane Law           Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Visit HTTPS://WWW.YOH.COM/APPLICANTS-WITH-DISABILITIES to contact us if you are an individual with a disability and require accommodation in the application process.