Executive Assistant to the CEO
Job Description
Executive Assistant to the CEO needed for a direct hire opportunity with our entertainment client located in Los Angeles, CA.
REQUIREMENTS:
POSITION OVERVIEW Amazing opportunity for a dynamic, Executive Assistant to support the company’s bi-coastal Chairman and Chief Executive Officer. The ideal candidate will be a dedicated and extremely service-driven assistant who is highly motivated, proactively engaged and adaptable in managing the daily activities of the Chairman, has a strong sense of urgency and uses the highest level of professionalism, discretion and confidentiality when dealing with all matters of the Chairman. Operating in a very fast-paced environment, the candidate must be able to successfully partner with his/her EA counterpart (based in LA) *clarify based on what CEO decides the structure should be, manage multiple activities and projects at any given time without skipping a beat, and provide an extremely high level of business and personal support to our Chairman. RESPONSIBILITIES C-SUITE OPERATIONS
CALENDAR AND SCHEDULING Own and proactively manage a very complex and ever-changing global calendar of internal and external meetings with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of the Chairman;
CONFIDENTIALITY AND DISCRETION
TRAVEL
EVENTS
PERSONAL
REQUIREMENTS
WHO YOU ARE
5+ years’ experience providing support to executive level management in a fast-paced environment in the entertainment industry
Must have a best-in-class service approach with the ability to interact in a positive and professional manner with all levels of employees, including senior management, as well as with artists, songwriters, executives and attorneys.
Comfortable acting as a gate keeper and significant experience dealing with high level executives and talent
Ability to handle highly confidential, extremely complex and non-routine information and maintain confidentiality regarding all matters and demonstrate a high level of integrity
High emotional intelligence and the ability to maintain composure in high-stress situations
Strong sense of urgency and responsiveness
Must be exceptionally organized, problem-solver and be able to work efficiently and smart
Ability to communicate clearly and concisely, both orally and in writing, with a strong eye for detail
Must be a fast learner and adaptable (think being adaptable is a really key trait we should look for – someone that will adjust to the CEO’s needs and specific ways of doing things, that also are constantly changing)
Consistently demonstrates advanced problem-solving skills, exercises sound judgment and independent decision making
Strong follow-up skills and the ability to independently track and follow through on action items
Ability to work independently, as part of a team
Ability to perform multiple tasks simultaneously
Proficient in MS Office (Word, Excel, Outlook, and PowerPoint).
College degree preferred
Some Travel Required
Must be authorized to work in the United States
7.5-hour business workday but variations in work volume frequently require extended working hours for evening and late-night events.
WHAT WE GIVE YOU
Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Visit HTTPS://WWW.YOH.COM/APPLICANTS-WITH-DISABILITIES to contact us if you are an individual with a disability and require accommodation in the application process.