Position contingent upon contract award
Summary of Position :
The Administrative Assistant will have the ability to work independently and must be able to work under pressure at times to handle a wide variety of activities and sensitive matters with discretion. Completes a broad range of administrative tasks for the AD-S, CAE, and Deputy CAE including managing an extremely active calendar of appointments; assistance with MHS transition activities; composing and proofreading correspondence that are sometimes sensitive in nature; arranging complex and detailed travel plans, itineraries, and agendas.
Essential Job Functions: (not limited to duties as described – performs related duties as requested)
l Answer and direct phone calls, take messages, and handle correspondence
l Schedule meetings, appointments, and travel arrangements for managers or supervisors
l Maintain filing systems, both electronic and physical
l Prepare reports, memos, invoices, letters, and other documents
l Assist with data entry, document management, and record keeping
l Greet visitors and provide general support to clients and staff
l Order office supplies and maintain inventory
l Help prepare for meetings and take accurate meeting minutes
l Perform basic bookkeeping and expense tracking
l Ensure the office environment remains professional, organized, and efficient.
Education and Experience:
l High school diploma or equivalent; associate’s or bachelor’s degree preferred
l Proven experience as an administrative assistant, office assistant, or in a similar role
l Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
l Strong written and verbal communication skills
l Excellent time management and organizational skills
l Ability to multitask and prioritize daily workload
l Discretion and confidentiality are essential
l Familiarity with office equipment (printers, fax machines, etc.)
Knowledge & Skills:
l Experience with scheduling tools or project management software
l Basic knowledge of accounting or database systems
l Customer service experience
Level of Supervision:
Security Clearance: SECRET Eligibility
Intrepid Global Solutions, LLC.
Intrepid Global Solutions, LLC. (IGS), is a leading international services company that provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations. As a world-class leader in providing seasoned program management, IGS leverages and integrates its capabilities – IT & Communications, Aviation & Engineering Solutions, Power Solutions, Infrastructure & Logistics - to provide safe, innovative, and reliable solutions to meet customers' diverse and complex challenges.
Intrepid Global Solutions, LLC. (“IGS” and/or “Company”) and its affiliates, including but not limited to IAP World Services, Inc., and subsidiaries is an EOE, including disability/vets.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Required Skills
Required Experience