The Executive Assistant will assist the CEO’s daily professional and personal life so that they can focus on highest payoff activities. The ideal candidate for this position is an outgoing, self-starter who can work well in a fast-paced environment, provide a professionally calm voice, and is comfortable having fun at work. Success is achieved by being proactive, efficient, and with the use of high judgement to prioritize, plan, and execute key administrative tasks.
Primary Responsibilities and Duties
- Support the CEO in all administrative functions including calendar management, inbox management, travel coordination, client relationships, and business-related initiatives.
- Manage highly sensitive communications while maintaining confidentiality of all corporate financial and business information.
- Prioritize inquiries and requests while troubleshooting conflicts, make judgements and recommendations to ensure day to day engagements.
- Manage day to day administration, coordination, and meeting logistics.
- Continuously align on priorities and company initiatives with the CEO, providing perspective, and manage accompanying tasks with a high degree of accuracy.
- Comfortable being professionally assertive.
- Perform other personal or executive related tasks and projects, as needed.
- All other duties as assigned.
Preferred Talents
- Extremely detail oriented.
- Excellent knowledge with Microsoft Office, Adobe, Hub Spot (CRM) and DocuSign, or similar.
- Outstanding organizational and time management skills.
- Excellent verbal and written communication skills.
- Discretion and confidentiality.
- Understanding of basic AP/AR functions so as to provide backup support.
Qualifications
- Bachelor’s degree, preferred.
- Three (3) years of work experience as an Executive Assistant or similar.
Equal Opportunity Employer Minorities/Women/Veterans/Disabled