Job Title: Part-Time HR Specialist

Reports to:

General

This is a part-time position working an average of 20 hours per week. The part-time HR Specialist’s responsibility is to assist in efforts relating to HR, recruiting, onboarding, and to communicate consistently with human resources.

Professional Skills and Accountabilities:

• Source and recruit candidates through multiple platforms and avenues.
• Create consistent interview process.
• Create phone interview questions and timely facilitate phone screening of candidates.
• Timely pass qualified candidates onto Hiring Manager for consideration.
• Set up second round interviews with Hiring Manager.
• Initiate offer with new hire after consultation with Hiring Manager, Operations Manager, and Executive Director on pay, start date, and additional benefits.
• Conduct all pre-screening requirements prior to new hire start date.
• Schedule, monitor, and manage new hire training and onboarding, including but not limited to;

• First day orientation,
• Registration of accounts (email, Relias, Therap, etc.),
  • Ensure Relias modules are done within designated timeframe.
• Schedule CPR/First Aid training, if not already certified,
• Schedule STARS training,
• Input new hire into NE New Hire and E-Verify,
• Complete new hire employment file and records,
• Submit Compensation Form to Controller.

• Manage and maintain employee records and files, including quarterly audits, while ensuring confidentiality.
• Stay abreast of company hiring needs and hiring trends.
• Research, schedule, and participate in career fairs, campus participation, and other opportunities for job recruiting.
• Participate in weekly scheduling meetings.
• Regularly follow up with Hiring Managers and employees to ensure follow up meetings, performance reviews, and training are being completed.
• Distribute and collect Property Forms for office keys, laptops, cell phones, etc.
• Follow exit processes, including;

• Schedule and facilitate exit interviews,
• Terminate employee in systems,
• Submit Compensation Adjustment Form to Controller,
• Gather Company materials and property.

• Stay on top of annual training and records for each employee.
• Schedule CPR/First Aid training for all staff prior to the expiration of their certifications.
• Conduct annual background and DHHS checks for all staff.

• Collect Auto Declarations and Driver’s Licenses when applicable for all staff (depending on expiration dates).
• Monitor the annual Compensation Adjustment spreadsheets to ensure proper merit and COL increases.
• Manage benefit administration process.
• Manage leave of absences.
• Understand and enforce all Personnel Policies.
• Arrive to work on-time and is in attendance on scheduled working days
• All other duties as assigned.

Professional and Employee Relationships:

• Represent the agency in a professional manner at all times by modeling integrity, upholding ethical standards, and demonstrating solid interpersonal skills.
• Works well independently, but also as a team in providing support to other staff.
• Networks to develop effective professional relationships.
• Sensitivity to people with Intellectual or Developmental Disabilities (I/DD) and their families.
• Exercise poise, tactfulness, and diplomacy in sensitive or confidential situations.

Computer Skills:

• Experience with Microsoft Office

• Develop and maintain Excel spreadsheets
• Type 25 words per minute

Preferred Talents:

• Achiever, driven, and team player
• Inherently self-managed and able to work independently
• Ability to multitask
• Strong communication skills; written and oral
• Passionate about creating relationships
• Positive, trustworthy, polished, and engaging
• Effective decision-making and problem-solving skills
• Set priorities for simultaneously managing a variety of assignments and activities; meet deadlines 
• Detail-oriented as shown through organizational and record-keeping skills

Qualifications:

• 4-year degree; preferred.
• 2+ years of HR Experience.

Physical Requirements:

• Operate a computer, calculator, fax machine, postage meter, copy machine, and other office machines
• Sit and work at a computer for long periods of time
• Lift (under 25 lbs) and carry equipment/material