Job Summary: The Bookkeeper/Office Manager will assist in all office administration as well as be responsible for the President’s professional and personal life so that he can focus on high-level tasks. The ideal candidate for this position is an outgoing, self-starter who can work well in a fast-paced environment and play just as hard as we work. Success is achieved by being proactive, efficient, and with the use of high judgement to prioritize, plan, and execute key administrative tasks.

Essential Job Functions

• Accounting:
  • Prepares and submits invoices to clients.
  • Payroll – all aspects including government reporting.
  • Prepares and submits sales tax return.
  • Maintains company’s accounts payable and receivables balance.
  • Reconciles all cash receipts, bank statements, and other accounts monthly.
  • Serve as the main point of contact for CPA firm for book preparation, tax planning, tax returns, etc.
  • Receives and reviews all incoming invoices and prepares and mails payment checks, coding invoices accurately to the General Leger, and keeping payables up to date.
  • Uses QuickBooks as primary accounting system.
• Customer Service:
  • Handles all customer service phone calls and emails.
  • Greets onsite guests of NAQS.
• Administrative:
  • Support the President in all administrative functions including calendar management, travel coordination, and business-related initiatives.
  • Manage highly sensitive communications while maintaining confidentiality of all corporate financial, business and personal information.
  • Prioritize inquiries and requests while troubleshooting conflicts, make judgements and recommendations to ensure day to day engagements.
  • Continuously align on priorities and company initiatives with the President, providing perspective, and manage accompanying tasks with a high degree of accuracy.
  • Assist office with onboarding of new hires.
  • Perform other office or executive related tasks and projects, as needed.
• All other duties as assigned.

Preferred Talents

• Excellent knowledge with Microsoft Officer, Adobe, and DocuSign, or similar.
• Outstanding organizational and time management skills.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.

Qualifications

• Bachelor’s degree, preferred.
• Three (3) years of work experience as an Executive Assistant, Office Manager, Bookkeeper or similar.

An Equal Opportunity Employer Minorities/Women/Veterans/Disabled