Job Description

SPECIALIST, PAYROLL – FINANCE

This position directly contributes to the success of Zumiez through ensuring the accurate and timely payment of Zumiez 9k+ employees.  Responsibilities include the day-to-day operations of biweekly, multi-state payrolls within a team environment.  Duties will include preparation, analysis, reconciliation, and review of payroll reports to resolve issues, producing calculations, and processing of pay data items (for example: bonuses, commissions, garnishments, terminations, time and labor issues, and final pay). Additional responsibilities include tax adjustments, deductions, direct deposit set up and returns, and journal entries.

COMPETENCIES: Customer Focus, Change and Innovation, Strategic Thinking, Relationship Building and Influence, Talent Management, Results Focus, Inspirational Leadership

ESSENTIAL JOB RESPONSIBILITIES

·         Administer imports, retroactive adjustments, off-cycle payments, stop payments and variable comp accurately in a team environment

·         Provide high level of customer service to Zumiez employees

·         Uploads, documents and transmits payroll files to service provider

• Administer Pay card set up and funding

·         Validate payroll files/reports through reconciliation and review to ensure accuracy

·         Maintain current documentation of internal processes

·         Handle general inquiries regarding payroll, deductions, and time and attendance

·         Coordinate with stakeholders to compile payroll data such as garnishments, time and Labor, PTO, taxes, insurance and 401(k), and other third-party payments

·         Time management ability to meet individual deadlines in a high deadline team environment

·         Continuously improving processes to meet evolving business and team needs

·         Perform other duties as assigned

REQUIREMENTS:

·         Requires a minimum of 2-3 years of related experience working with multi-state payroll, payroll tax or garnishment administration.

·         Has understanding of the job, relevant multi-state Payroll Laws (i.e. FLSA), and Payroll Tax regulations and applies knowledge and skills to complete a wide range of tasks.

·         Demonstrates strong troubleshooting, analytical and technical ability

·         Excellent attention to detail and able to meet deadlines

·         Strong customer focus, driving a positive end user experience for Zumiez employees

·         Team player who builds effective working relationships

·         Contributes within a team environment by meeting commitments and accomplishing related duties

·         Offer suggestions, advice, and solutions regarding payroll processing procedures; enact on approved adjustments/changes to processes

·         Ability to adapt quickly and efficiently to change

·         Ability to maintain highly confidential information; protect payroll team at all times

·         High School Diploma

PREFERRED:

·         Demonstrate knowledge of current HR and Payroll Regulations (I-9, FLSA, IRS).

·         Knowledge of Payroll Tax & Garnishment administration 

·         Advanced Excel

·         Knowledge of UKG, Ceridian, Infor, & Wisely