Job Description

SUMMARY OF POSITION:

The Bookkeeper / Purchasing Assistant will help manage the accounts accounting records for deposits and/or collections for the company. Duties include performing a variety of clerical and entry-level bookkeeping and accounting tasks, applying accepted procedures to the preparation and maintenance of accounting and other records, and preparing financial, statistical, and/or technical reports.

The Bookkeeper / Purchasing Assistant is responsible for supporting business operations by ordering supplies that agree with their employer’s brand. Their duties include maintaining relationships with Suppliers, Vendors or Wholesalers, placing orders for products based on current inventory needs and tracking shipments to ensure timely deliver.

The successful candidate must have strong organization and communication skills, and they must be someone willing to learn and wear many hats.

ESSENTIAL DUTIES AND RESPONSIBILITIES (ACCOUNTING)

1. Inputs cash receipts data into the computer and verifies by comparison to the bank deposit.

2. Assists the Accounting Associate of the accounts receivable, collections, and deposit issues and resolving accounts receivable problems with clients.

3. Maintains accurate customer files; keeps track of name changes, mergers, address changes, and mailing attentions for the shipping and fulfillment department; relays this information to the appropriate personnel.

4. Assists in the preparation and posting of accounting documents, such as fees, receipts, invoices, requisitions, vouchers, expense accounts, and related operating reports.

5. Files and maintains clerical records and reports pertinent information to accounting and bookkeeping.

6. Assists in Processes Purchase Orders.

ESSENTIAL DUTIES AND RESPONSIBILITIES (PURCHASING)

1. Purchasing and sourcing of various supplies including but not limited to raw chemical reagents, paper goods, plastic materials, and equipments.

2. Perform inventory analysis on all assigned raw materials and supplies to determine appropriate action given material on hand and quantity required based on pre-existing forecasts.

3. Maintain inventory of materials and supplies to ensure smooth business operations.

4. Performing vendor research and selection to enhance profitability, reducing operating costs and boosting efficiency.

5. Managing purchase orders, overseeing shipping schedules and maintaining purchase records.

KNOWLEDGE, SKILLS, AND ABILITIES:

1. Working knowledge of bookkeeping theories and practices and accepted office procedures.

2. Ability to understand and follow complex oral and written instructions and technical or legal terminology.

3. Ability to prepare financial and other records in a systematic, neat, legible manner.

4. Excel, Word, and Quickbooks.

5. Previous purchasing related experience preferred

EDUCATION AND EXPERIENCE:

1. High school diploma

2. Bachelor’s degree (Supply Chain Management, Finance, Business Administration, Accounting, Biology, Life Sciences) preferred

3. Experience in bookkeeping, accounting.

4. Experience in purchasing, supply chain, procurement.

5. Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.

CORE COMPETENCIES:

· Interpersonal skills

· Computer Proficiency

· Team Player

· Communication skills - verbal and written

· Listening skills

· Problem analysis and problem-solving

· Attention to detail and accuracy

· Data collection and ordering

· Customer service orientation

· Adaptability

· Initiative

· Detailed oriented

· Organized

Company Description

Larry Jia, M.D., founded Zymo Research Corporation in 1994. With humble beginnings, he started manufacturing the first DNA/RNA extraction and purification products for E. coli and yeast out of a garage in Orange, California. Today, Zymo Research is a multi-million dollar company with its headquarters based in Irvine, California. In addition to its California headquarters, Zymo Research has two international branches located in Freiburg, Germany and Beijing, China. The company's DNA and RNA extraction kits are used mainly by academic and biopharmaceutical scientists, who need to isolate and purify DNA/RNA from tissue, blood or serum samples. Zymo Research is also known for its epigenetics line of products used in DNA methylation detection and quantitation. They carved out a niche in this market by being an early adopter in the field of epigenetics and by offering a high-quality product. They are considered the leader in this market space. One of the keys to Zymo's success in the past 25 years has been their ability to listen to their customers and react quickly. Their tagline "The Beauty of Science is to Make Things Simple" is a mantra that is reflected in every one of their products. From epigenetics to RNA/DNA isolation, each product is designed to be both simple in use and robust in its performance. Inside Zymo Research Zymo Research's core beliefs are based on innovation, quality, and customer service. These three paradigms are ingrained in their company culture. They believe their products are the most reliable and uphold to the highest standards of quality in the industry as evidenced by their ISO 9001 certification. They have also received Frost & Sullivan's Best Practices Award for Leadership in Epigenetics Product Quality. OUR MISSION To provide the most reliable, innovative, and valuable biomedical tools and services to our customers through research and strategic development. OUR VISION To have a positive impact in the biomedical field and to contribute to the greater good of humanity. GOLDEN RULE " Treat others as you would like to be treated " . We strongly believe this principle dictates teamwork and open communication.