The OFFICE ASSISTANT is an individual who is willing and able to earn the right to be an "Assistant Executive". This person relishes the opportunity to build, implement, and manage multiple systems. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality and is deeply committed to supporting the team in achieving a greater level of success. Ideal candidates should have: Ability to work well with challenging executives, B2B & B2C customers and vendors Intermediate computer skills (Microsoft Office - Word, Excel, PPT) Strong sense of urgency and ability to prioritize well Ability to succeed in a high pressure, deadline driven environment A positive attitude and a willingness to "find a way to get the job done" Strong ability to multi-task and stay organized with constant interruptions Calm under pressure Learned based Service-based attitude Proven ability to succeed Flexible scheduling (available evenings and some weekends) Bilingual is a plus Responsibilities include (but not limited to): Act as the first point of contact: dealing with correspondence and phone calls Managing meetings and appointments, often controlling access to the manager/executive Assist in organizing events, meetings, and conferences Administrative tasks: typing, compiling and preparing reports, presentations, and correspondence Managing CRM and assist with reports Implementing and maintaining procedures/administrative systems Liaising with staff, suppliers and clients Added miscellaneous tasks to support their manager; which will vary