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Office Assistant

magellantransportlogistic

Office Assistant
National Part-Time Paid

Responsibilities

Primary tasks include answering a multi-line phone system, customer service, scheduling appointments, data entry, filing, correspondence, updating contacts, ordering and maintaining office supplies, maintaining QuickBooks accounting and other duties as assigned. MAIN DUTIES & RESPONSIBILITIES: - Performs a variety of office support functions such as copying documents, distributing incoming mail, preparing outgoing mail for shipping, inventory and order office/kitchen supplies, troubleshooting office equipment (copier, fax, etc). - Answers telephone, directs calls and takes messages. - Compiles, copies, sorts and files records of office activities, business transactions, and other activities. - Maintains files and records stored in database/system of record. - Retrieves data or correspondence from files as needed. - Provide administrative support. - Review files and records to obtain information to respond to requests. - May perform basic data entry tasks. REQUIREMENTS: - High school diploma or equivalent. - 1+ years experience performing basic clerical/office support activities. - Basic knowledge of office procedures and practices. - Proficient PC skills, preferably MS Office Excel, Word, PowerPoint, and Outlook. - Detail oriented and able to manage multiple priorities with various deadlines. - Familiar with professional standard concepts, practices, and procedures within department to plan and accomplish goals. - Professional, confident, organized and able to multi-task accurately. - Prioritize efficiently with multiple projects and deadlines running simultaneously. - Positive work attitude; takes ownership of projects and their results. - Excellent organizational skills.