Office Assistant

magellantransportlogistic

Office Assistant

National
Part Time
Paid
  • Responsibilities

    Primary tasks include answering a multi-line phone system, customer service, scheduling appointments, data entry, filing, correspondence, updating contacts, ordering and maintaining office supplies, maintaining QuickBooks accounting and other duties as assigned.

    MAIN DUTIES & RESPONSIBILITIES:

    • Performs a variety of office support functions such as copying documents, distributing incoming mail, preparing outgoing mail for shipping, inventory and order office/kitchen supplies, troubleshooting office equipment (copier, fax, etc).
    • Answers telephone, directs calls and takes messages.
    • Compiles, copies, sorts and files records of office activities, business transactions, and other activities.
    • Maintains files and records stored in database/system of record.
    • Retrieves data or correspondence from files as needed.
    • Provide administrative support.
    • Review files and records to obtain information to respond to requests.
    • May perform basic data entry tasks.

    REQUIREMENTS:

    • High school diploma or equivalent.
    • 1+ years experience performing basic clerical/office support activities.
    • Basic knowledge of office procedures and practices.
    • Proficient PC skills, preferably MS Office Excel, Word, PowerPoint, and Outlook.
    • Detail oriented and able to manage multiple priorities with various deadlines.
    • Familiar with professional standard concepts, practices, and procedures within department to plan and accomplish goals.
    • Professional, confident, organized and able to multi-task accurately.
    • Prioritize efficiently with multiple projects and deadlines running simultaneously.
    • Positive work attitude; takes ownership of projects and their results.
    • Excellent organizational skills.