Tech II, Imaging & Reception

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Tech II, Imaging & Reception

Oklahoma City, OK
Paid
  • Responsibilities

    JOB SUMMARY

    The Imaging & Reception Tech supports both the Document Imaging Center and the Receptionist. DUTIES/RESPONSIBILITIES

    DOCUMENT IMAGING CENTER (50%):

    Perform specific keyboarding tasks in Grooper Document Management System including:

    • Document Prep: Organize/straighten files to be scanned and remove staples
    • Scanning: Operate Canon production scanners to capture image of paper documents
    • Indexing: Data entry of indexing information about each document
    • Verification: Validate the correct indexing information was entered

    Utilize Adobe Acrobat to convert image files to OCR searchable text

    Cross train with other Imaging Techs to learn the workflow steps of each document type and update Playbooks as changes occur

    Cover responsibilities of other Imaging Techs during absences

    Other duties as assigned

    RECEPTIONIST (50%):

    • Team up with the Sr. Receptionist to provide continual coverage in the Reception Area. Cross train with the Sr. Receptionist to provide support during absences
    • Scheduled shifts with flexibility are necessary for coverage (8:00am to 5:00pm)
    • Greet and check in visitors and issue visitor access control badges
    • Contact the specific CLR staff member the visitor is scheduled to see
    • Answer incoming calls to the CLR main public telephone number (405.234.9000) and query the caller to determine the proper routing of calls
    • Imaging indexing and verification processes can be performed during off-peak traffic times
    • Cross train with the FAS Administrative Assistant to provide telephone and systems support
    • Assist Receptionist in making employee badges and issuing parking cards for new employees and contractors.
    • Other duties as assigned

    SKILLS

    • Strong communication and organizational skills, both written and oral
    • Proficient computer skills and keyboarding; document imaging experience preferred
    • Proven team player
    • Effectively manage time and prioritize projects to meet deadlines
    • Exceptional customer service and interpersonal skills

    QUALIFICATIONS

    • High school diploma or General Education Degree (GED)
    • At least two years of related office experience
    • An acceptable pre-employment background and drug test