Xylem (XYL) is a leading global water technology company committed to
developing innovative technology solutions to the world’s water
challenges. The Company’s products and services move, treat, analyze,
monitor and return water to the environment in public utility,
industrial, residential and commercial building services settings. Xylem
also provides a leading portfolio of smart metering, network
technologies and advanced infrastructure analytics solutions for water,
electric and gas utilities. The Company’s more than 16,500 employees
bring broad applications expertise with a strong focus on identifying
comprehensive, sustainable solutions. Headquartered in Rye Brook, New
York with 2017 revenue of $4.7 billion, Xylem does business in more than
150 countries through a number of market-leading product brands.
The name Xylem is derived from classical Greek and is the tissue that
transports water in plants, highlighting the engineering efficiency of
our water-centric business by linking it with the best water
transportation of all – that which occurs in nature. For more
information, please visit us at www.xylem.com.
THE ROLE: The Executive Administrator, Human Resources is responsible
for a broad range of activities involving the timely and confidential
performance of administrative duties including executive support,
extensive travel/meeting coordination, communication distribution,
project support and event planning. This role provides support to the
Senior Vice President and Corporate Human Resources Officer, in addition
to the Human Resources team.
ESSENTIAL FUNCTIONS:
- Provides proactive process and administrative support by
anticipating the needs of the SVP, CHRO and team members. Serves as
focal point in coordinating activities for the global HR department.
- Provides a high-level of technological support on an ongoing basis,
such as using internet-based meeting programs, maintaining shared
drives and websites.
- Uses sound judgment to coordinate the timely communication of
requests, issues, and other items. Routinely uses knowledge of
company policies and procedures to provide accurate information.
- Preserves confidentiality and exercises discretion in communicating
information within all levels of the organization, globally.
- Working closely with Employee Engagement Communications team,
coordinates the distribution of global communications.
- Proactively coordinates and plans meetings and web conferences as
needed and facilitates the success of meetings and web conferences
by scheduling with appropriate departments, coordinating with
participants, preparing agendas, and arranging technical support for
web conferences. Uses independent judgment regarding modifications
or last-minute changes and coordinating or providing support during
the meetings and web conferences (e.g., quarterly HR staff and
ongoing management meetings).
- Exercises initiative and independent judgment in managing
calendars/schedules and the daily activities of the SVP, CHRO and
team members. Coordinates and facilitates efficient, complex and
cost-effective travel for the SVP, CHRO and team members when needed
as well as processing complex expense reports with accuracy and in a
timely manner. Needs to be accessible after hours and on weekends in
emergency situations (i.e. travel plans break down).
- Processes invoices.
- Provides back up support for other administrators, as needed.
- Performs special projects as required.
MINIMUM QUALIFICATIONS:
- Bachelor’s degree (B.A.) from four-year College or University; or
five years related experience and/or equivalent combination of
education and experience.
- Experience supporting a senior executive in a global,
corporate setting.
- Strong planning and analytical skills, including attention
to detail. Strong communication skills, both written and oral.
- Must be highly organized, with strong time management skills and an
ability to handle tight deadlines and adapt to changing priorities
and deadlines. This includes the ability to prioritize and
multi-task, working on multiple projects and
initiatives simultaneously.
- Broad understanding of human resources and project management with
the ability to manage a project from start to finish successfully.
- Must have a track record of working with confidential material and
information in a discreet and professional manner at all times.
- Excellent written and verbal communication skills.
- Advanced proficiency in Microsoft Office applications including,
Word, Excel, Outlook and PowerPoint.
- Previous experience working with Sharepoint Collaboration sites and
web-based tools required.
PHYSICAL DEMANDS:
(The physical demands described here are representative of those that
must be met by an employee to successfully perform the essential
functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.)
- Light lifting (20-25 lbs.), office environment
- Regularly required to sit or stand, reach, bend and move about the
facility
WORK ENVIRONMENT:
(The work environment characteristics described here are representative
of those an employee encounters while performing the essential functions
of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.)
- Office: Standard office equipment; work usually performed in an
office setting free from any disagreeable elements.
- Standard weekly job hours: 40 hours
- Travel: 10% or less
EOE/FEMALES/MINORITIES/PROTECTED VETERANS/DISABLED