Xylem (XYL) is a leading global water technology company committed to
developing innovative technology solutions to the world’s water
challenges. The Company’s products and services move, treat, analyze,
monitor and return water to the environment in public utility,
industrial, residential and commercial building services settings. Xylem
also provides a leading portfolio of smart metering, network
technologies and advanced infrastructure analytics solutions for water,
electric and gas utilities. The Company’s more than 16,500 employees
bring broad applications expertise with a strong focus on identifying
comprehensive, sustainable solutions. Headquartered in Rye Brook, New
York with 2017 revenue of $4.7 billion, Xylem does business in more than
150 countries through a number of market-leading product brands.
The name Xylem is derived from classical Greek and is the tissue that
transports water in plants, highlighting the engineering efficiency of
our water-centric business by linking it with the best water
transportation of all – that which occurs in nature. For more
information, please visit us at www.xylem.com.
Godwin, a Xylem brand, offers a broad product line of fully automatic
self-priming pumps used in temporary and permanent applications. With a
full range of diesel and electric pumps available to purchase or rent,
Godwin pumps are used for dewatering and liquids transfer in mining,
constructions, municipal and industrial projects around the world.
THE ROLE: Godwin, a Xylem brand seeks to hire a Parts Coordinator to be
responsible for managing parts inventory that meets our fleet, as well
as customer requirements, for optimal operational maintenance of all
equipment. The Parts Coordinator will look up parts, distribute them to
service personnel, process all work order transactions including
allocating parts, process all customer parts sale orders, and complete
all parts cycle counts. In addition, they will be responsible for
providing accurate parts information to employees and customers.
Essential Duties/Principal Responsibilities:
Inventory Management
- Maintain a clean and organized area with all bins designated and
parts located in appropriate bins.
- Maintain appropriate inventory levels of all parts products to meet
sale and repair requirements.
- Process inventory adjustments, Goods Out to Works and Goods In to
Works Transactions, to facilitate accurate accounting of parts,
sale, and rental inventory.
- Complete forms to initiate corporate level inventory adjustments to
accurately reflect current inventory state. (Item Code Requests,
Inventory Adjustment Form, Hose Fabrication Sheets, Parts Conversion
Form, Fleet Set Up Form and Fleet Change Over Form).
- Process Item to Item Transfers to move items from Sale stock to
Rental fleet.
- Complete Parts Physical Inventory Cycle Counts with goal of 100%
accuracy and needs awareness to increase inventory turn rates.
- Manage inventory usage and replenishment for all Service & Sales
Vehicles (Bin-to-Bin Transfers).
Shipping and Receiving
- Process Transfers In/Out of Parts inventory, physically and in the
system, for items shipped to/from other branch facilities.
- Package, ship and receive goods as required via UPS, Federal
Express, etc.
Purchasing
- Locate, evaluate and negotiate with vendors to ensure we are
receiving most competitive pricing available.
- Submit new Vendor Account Set Up documentation.
- Order parts, either from the Corporate Distribution Center,
alternate branch locations or vendors to maintain stock and fulfill
service, sales or rental orders.
- Order shop, vehicle, safety and branch consumable supplies and shop
equipment that are non-order related.
- Manage Branch Purchasing Credit Card for non-inventory purchases,
maintaining receipts and processing transactions via
web application.
- Create Purchase Orders, including accurate quantities and pricing,
as appropriate based on approved buying channels.
- Physically receive all incoming goods, verify quantities and
complete Goods In as confirmation of goods received. Resolve
discrepancies with vendors for any inaccurate shipments.
- Coordinate and process return shipments to vendors utilizing the
Return-To-Vendor Transaction.
Service Repair Work Orders
- Manage Customer Owned Asset History, creating external assets
(if applicable) and updating data for all Customer Owned
Serialized Assets.
- Process component changes on all fleet and customer owned assets.
- Open Work Orders for all Fleet, Vehicle, Preparation for Sale and
Customer Owned Assets.
- Create and distribute quotations, as necessary, for billable
repairs.
- Utilize Pump Build Codes to assist internal and external customers
in determining appropriate parts required for repairs.
- Distribute, log and allocate parts issued to mechanics on the
appropriate paperwork and in the system.
- Maintain Work Order documents from start to finish of repair.
Obtain and electronically file mechanics service repair report and
checklist with work order.
- Maintain electronic service records for all fleet equipment
(including vehicles) and hard copy service records for all customer
equipment.
- Understand Vendor Warranty terms and how to identify units or parts
that are within the vendor warranty period.
- Process Warranty Work Orders and Warranty issues through the
Corporate Warranty Department.
Parts Sale Orders
- Provide parts pricing and availability for all stock (list) and
procured items (cost) to both internal and external customers,
as necessary.
- Create and distribute quotations, as necessary, for parts sale
orders.
- Process Parts Sale Transactions (New Sales/Returns - Order Placement
to Invoicing Submissions).
Payment Processing
- Process credit card payments relative to Customer Billable Work
Orders or Parts Sale Orders.
Minimum Qualifications: Education, Experience, Skills, Abilities,
License/Certification:
- Ability to maintain organized document files, in either electronic
and/or hard copy versions.
- Ability to prioritize and multi-task in fast paced environment.
- Ability to respond and support emergency requirements for parts
and equipment.
- Ability to effectively communicate both verbally and in
written form.
- Demonstrated high levels of attention to detail.
- Proficiency with computer software programs to include Microsoft
Office, specifically Word, Excel and Outlook.
- General knowledge of computerized order processing, inventory
management and third party shipping software.
- Basic mechanic aptitude.
- One year parts counter experience in a diesel engine shop or related
industrial equipment parts environment.
- One year experience with computerized inventory management system.
- Six months forklift operation experience working with palletized
bulk products as well as heavy equipment.
ADDITIONAL INFORMATION, IF APPLICABLE:
Physical Demands
(The physical demands described here are representative of those that
must be met by an employee to successfully perform the essential
functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.)
- Moderate lifting (25-75 lbs.)
- Regularly required to sit or stand, reach, bend and move about the
facility
- Regularly required to listen, talk to, and see employees on a daily
basis
Work Environment
(The work environment characteristics described here are representative
of those an employee encounters while performing the essential functions
of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.)
- Shop environment: intermittent exposure to all outdoor weather
conditions; intermittent exposure to shop noise and fumes all within
limits of OSHA standards.
- Standard weekly job hours: 40 hours
EOE/Females/Minorities/Protected Veterans/Disabled